Department
External Affairs
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Department of External Affairs, 23RFP139170A-CJC, Communication and Engagement Services, in the amount of $407,875.00 with AVA TopRight, LLC (Atlanta, GA) to provide communication and engagement services. This action exercises the second of three renewal options. One renewal option remains. Effective dates: January 1, 2026 through December 31, 2026. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background This contract will provide communication and engagement services.
Scope of Work: The firm will be responsible for Communications and Engagement support to support major Fulton County initiatives, including justice / public safety and health / human services.
Community Impact: Public relations and communication services are provided on behalf of the Fulton County Board of Commissioners.
Department Recommendation: Recommend approval.
Project Implications: Greater public relations and communication services.
Community Issues/Concerns: There are no concerns.
Department Issues/Concerns: There are no concerns.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0953 |
11/2/2023 |
$407,875.00 |
|
1st Renewal |
24-0891 |
1/29/2025 |
$407,875.00 |
|
2nd Renewal |
|
|
$407,875.00 |
|
Total Revised Amount |
|
|
$1,223,625.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $407,875.00
Contract Value:
Prime Vendor: AVA Top Right, LLC
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $325,600.00 or 80.00%
Subcontractor: Cookery PR
Subcontractor Status: White Female Business Enterprise
Location: Atlanta, GA
County: Fulton County
Contract Value: $81,400.00 or 20.00%
Total Contract Value: $407,000.00 or 100.00%
Total Certified Value: $81,400.00 or 20.00%
Exhibits Attached
Exhibit 1: Contract Renewal Form
Exhibit 2: Contract Renewal Evaluation Form
Exhibit 3: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
Jessica Corbitt, Director, External Affairs, (404) 612-8303
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$407,875.00 |
|
Previous Adjustments: |
$407,875.00 |
|
This Request: |
$407,875.00 |
|
TOTAL: |
$1,223,625.00 |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
100-130-1305-1160: General Fund, External Affairs, Professional Services
|
Key Contract Terms |
|
Start Date: 1/1/2026 |
End Date: 12/31/2026 |
|
Cost Adjustment: 00.00 |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating: 100
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
7/30/2025 |
11/11/2025 |