Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Public Works, 20ITB100620A-CJC, Small Water Meter Installation in the amount of $550,000.00 with Wade Coots Company (Austell, GA) to provide small water meter installation services. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2023, through December 31, 2023. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Fulton County Code § 102-394, the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The Department of Public Works recommends approval to renew existing contract to provide small water meter installation services.
Scope of Work: The contract allows a contractor to install and replace small water meters (under 2”) as necessary for new water service customers and to achieve the department's goal of maintaining system reliability and ensuring fiscal responsibility.
The requested spending authority in the total amount of $550,000.00 for FY2023 is equal to the amended amount for FY2022 and required to cover an increase in demand for new water service installations. The contract unit prices have been increased by ten percent (10%) to cover increase contractor expenses due to inflation associated with both labor and materials. The revised unit pricing sheet is attached.
Community Impact: As part of continued development activity in North Fulton, there is a need to provide new water meter connections to serve the development from the existing water mains. Additionally, the efficiency of correct metering of small services has increased revenue and decreased unaccounted usage of water in the water system.
Department Recommendation: The Department request approval to renew existing contract to Wade Coots Company.
Project Implications: The small water meter installation contract provides the installation of new service meters for new customers. The service provides for timely installation of new small meter service while working with developers as to not impact the development timetable.
Community Issues/Concerns: No community issues/concerns have been raised by constituents.
Department Issues/Concerns: This type of contractual service has found to serve the North Fulton area well. The Water Services Division working with developers and commercial contractors has been able to establish a good working relationship in providing timely installation of new water service the small meter installation contract provides.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0137 |
2/17/2023 |
$300,000.00 |
|
1st Renewal |
21-0869 |
11/3/2021 |
$300,000.00 |
|
Amendment No. 1 |
22-0641 |
9/7/2022 |
$250,000.00 |
|
2nd Renewal |
|
|
$550,000.00 |
|
Total Revised Amount |
|
|
$1,400,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $550,000.00
Prime Vendor: Wade Coots Company, Inc.
Prime Status: Non-Minority
Location: Austell, GA
County: Cobb County
Prime Value: $550,000.00 or 100.00%
Total Contract Value: $550,000.00 or 100.00%
Total M/FBE Value: -0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement Form
Exhibit 2: Contractor Performance Report
Exhibit 3: Contract Renewal Evaluation Form
Exhibit 4: Revised Pricing Sheet
Contact Information (Type Name, Title, Agency and Phone)
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Nick Ammons, Deputy Director, Public Works, 404-612-7530
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$600,000.00 |
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Previous Adjustments: |
$250,000.00 |
|
This Request: |
$550,000.00 |
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TOTAL: |
$1,400,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1160: Water & Sewer R & E, Public Works, Professional Services - $550,000.00
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Key Contract Terms |
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Start Date: 1/1/2023 |
End Date: 12/31/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: No renewal options remain |
Overall Contractor Performance Rating: 3.40
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
4/1/2022 |
6/30/2022 |