Department
Registration & Elections
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval to process outstanding and current invoices via purchase order - Department of Registration & Elections, in the total amount not to exceed $65,794.63 with (A) H&M Development and Management, LLC dba Decatur Atlanta Printing (Decatur, GA) in the amount of $57,073.13 and (B) Patriot Signage, Inc. (Cincinnati, OH) in the amount of $8,721.50 for providing printing services for the November 8, 2022 General Election and December 6, 2022 Runoff. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The Department requests approval to authorize payment of invoices for printing services utilized in preparation for the 2022 November General Election and December Runoff.
Scope of Work: Registration and Elections attempted to utilize the State Contract with More Business Solutions (MBS,) for all of the Department's primary printing jobs; however, in those instances where MBS was unable to deliver services in the timeframe that was needed for our Department to comply with the Georgia law, we relied on other printing companies such as Decatur Printing and Patriot Signage to fill time sensitive orders. Due to the time sensitivity of needing certain Advance Voting and Election Day items, we had to seek an alternate solution other than MBS because they were working on another time sensitive job for Election Day precinct cards.
Community Impact: Registration and Elections staff is not aware of any community impact.
Department Recommendation: The Department of Registration and Elections recommends approval.
Project Implications: Department requires authorization to establish Purchase Orders in order to process invoices for payment
Community Issues/Concerns: Registration and Elections staff is not aware of any community issues / concerns.
Department Issues/Concerns: Registration and Elections staff does not have any issues / concerns.
Contract Modification: New procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not Applicable
Exhibits Attached:
Exhibit 1: Decatur Atlanta Printing invoices
Exhibit 1: Patriot Signage invoices
Contact Information (Type Name, Title, Agency and Phone)
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Nadine Williams, Interim Director, Registration and Elections, 404-612-3130
Contract Attached
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No
Previous Contracts
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No
Total Contract Value
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Original Approved Amount: |
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Previous Adjustments: |
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This Request: |
$65,794.63 |
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TOTAL: |
$65,794.63 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-265-2653-1459: General, Registration & Elections, Printing Services - $65,794.63
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Key Contract Terms |
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Start Date: Upon approval |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: n/a
Would you select/recommend this vendor again?
Choose an item.
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