Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidder - Department of Public Works, 25ITB1376191A-KM, Concrete Manhole Parts in an amount not to exceed $106,624.76 with Ferguson Waterworks (Norcross, GA) to provide concrete manhole parts upon execution of contract through December 31, 2025, with two renewal options.
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☒
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: The Department of Public Works requests approval of lowest bidder, Ferguson Waterworks, to provide concrete manhole parts.
Scope of Work: This contract will furnish the Department with precast concrete manhole components, including bases, risers, and both eccentric and concentric sections. All manhole parts provided under this solicitation shall be modularly constructed of precast concrete and designed to accommodate pipe junctions and to provide access to underground piping systems. Components must be rated for traffic-bearing applications and must include rebar hooks for safe transport and handling or an approved equivalent, as determined by the department.
Community Impact: Using durable, traffic-rated components will minimize road closures and improve the efficiency of service to residents.
Department Recommendation: The Department of Public Works requests approval of the lowest bidder to provide concrete manhole parts.
A single bid analysis was conducted, and the Department of Purchasing & Contract Compliance has determined it is in the County’s best interest to proceed with awarding this procurement.
Project Implications: The project ensures improved durability and efficiency of underground utility systems through the use of precast concrete manhole components.
Community Issues/Concerns: Public Works staff is not aware of any community issues or concerns.
Department Issues/Concerns: Public Works staff is not aware of any issues/concerns.
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $106,624.76
Prime Vendor: Ferguson Waterworks
Prime Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Prime Value: $106,624.76 or 100.00%
Subcontractor: None
Total Contract Value: $106,624.76 or 100.00%
Total Certified Value: -0-
Exhibits Attached
Exhibit 1: Department Recommendation Letter
Exhibit 2: Bid Tabulation Sheet
Exhibit 3: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Roy Barnes, Deputy Director, Public Works, 404-612-6317
Contract Attached
title
No
Previous Contracts
title
No
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$106,624.76 |
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TOTAL: |
$106,624.76 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
201-540-5459-1450: Water & Sewer Revenue, Public Works, Maintenance Supplies - $53,312.38.
Funding Line 2:
201-540-5469-1450: Water & Sewer Revenue, Public Works, Maintenance Supplies - $53,312.38.
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Key Contract Terms |
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Start Date: Upon BOC approval |
End Date: 12/31/2025 |
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Cost Adjustment: |
Renewal/Extension Terms: Two renewal options remain |
Overall Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2025 |
6/30/2025 |