Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a recommended proposal - Department of Real Estate and Asset Management, 23RFP138825K-CRB, Standby Landscape Design and Installation Countywide in an amount not to exceed $300,000.00 with Ed Castro Landscape (Roswell, GA), to provide standby landscape design and installation services for Fulton County. Effective upon BOC approval through December 31, 2024, with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-375, all competitive sealed proposals shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: To provide Standby Landscape Design and Installation Services for Fulton County for FY2024.
Scope of Work: This Contract furnishes professional landscape design, installation of all materials, labor, technical expertise, etc. and appurtenances necessary to provide landscape design and installation at Countywide facilities to include ground covers, shrubs and trees, site grading and drainage, irrigation repair and installation, tree removal and site amenity purchases on an “as needed” basis.
The scope of work includes minor design and installation activities or a simple replacement or repair of a landscape asset, or a total redesign and installation of a complete landscape package for a building. The work will require limited design plans, and rehabilitation work to repair damaged or missing landscape cover, turf, trees, sidewalks, and walking trails. The work will also require a limited hardscape design plan and rehabilitation work to repair concrete or asphalt pads or trails, along with the removal of damaged landscaping features and assets.
The County is always looking to improve the landscape design and aesthetic of these County-owned facilities. The County facilities require varying levels of upgrades or rehabilitation to the existing landscape design or grounds infrastructure. The identified facilities have damaged or deteriorating landscaping resulting from lack of routine maintenance such that the landscaping assets must be redesigned and replaced.
Community Impact: This service will help to improve the appearance of the neighborhoods where these County-owned facilities are located.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
After reviewing three (3) qualified firm’s proposals, the evaluation and consideration of all available information related to the requirements and evaluation criteria of the RFP #23RFP138825K-CRB; and the Evaluation Committee has determined that the following proposal submitted by Ed Castro Landscape (93.59%), is the recommended Landscape Design Contractor to provide Standby Landscape Design and Installation Services for Fulton County for FY2024 (see Exhibit 1).
This is a Standby Contract that is dependent on the availability of resources provided as part of DREAM Pay as You Go capital program, and end-user/departmental operating/capital funding as identified” adopted for FY2024.
Project Implications: The intent of this landscape design service is to provide rehabilitation to County properties where work is needed and will enhance the property value.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this contract if not approved, the Department will not be able to provide professional landscape design services for Fulton County facilities and will not be to address a critical need that current staffing levels cannot address.
Contract Modification No, this is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $300,000.00
Prime Vendor: Ed Castro Landscape
Prime Status: Non-Minority
Location: Roswell, GA
County: Fulton County
Prime Value: $257,670.00 or 85.89%
Subcontractor: One Two Tree
Subcontractor Status: White Female Business Enterprise
Location: Marietta, GA
County: Cobb County
Subcontractor Value: $7,860.00 or 2.62%
Subcontractor: J+A Construction
Subcontractor Status: Hispanic Male Business Enterprise
Location: Marietta, GA
County: Cobb County
Subcontractor Value: $17,220.00 or 5.74%
Subcontractor: Eden Irrigation
Subcontractor Status: Hispanic Male Business Enterprise
Location: Cumming, GA
County: Forsyth County
Subcontractor Value: $17,220.00 or 5.74%
Subcontractor: Rainmaker Irrigation
Subcontractor Status: Non-Minority
Location: Marietta, GA
County: Cobb County
Subcontractor Value: $30.00 or 0.01%
Total Contract Value: $300,000.00 or 100.00%
Total Certified Value: $42,300.00 or 14.10%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Evaluation Committee Recommendation Letter
Exhibit 2: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$300,000.00 |
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TOTAL: |
$300,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
500-520-5200-TBD: Capital, Real Estate and Asset Management, To-Be Determine -$300,000.00 This is a Standby Contract that is dependent on the availability of resources provided as part of DREAM Pay as You Go capital program, and end-user/departmental operating/capital funding as identified” adopted for FY2024. Purchase Order will be guided by the available adopted FY2024 Pay as you Go funding.
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: Two renewal options |
Overall Contractor Performance Rating: 94
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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10/1/2023 |
12/31/2023 |