Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase spending authority - Department of Real Estate and Asset Management, 22ITBC132961C-MH, HVAC Equipment and Parts in the total amount of $7,500.00 with: (A) F. M. Shelton, Inc. (Atlanta, GA) in the amount of $3,750.00; and (B) HD Supply Facilities Maintenance, LTD FKA Home Depot Pro (Jacksonville, FL) in the amount of $3,750.00, to provide HVAC equipment and parts on an “as needed” basis for Fulton County facilities until year end. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The Department of Real Estate and Asset Management request approval to increase spending authority to provide HVAC equipment and parts on an “as needed” basis for Fulton County facilities for the remainder of FY2023.
Scope of Work: These contracts provide HVAC manufacturer equipment and replacement parts and supplies on an as-needed basis for the Department of Real Estate and Asset Management Maintenance staff to perform repair and maintenance services to the HVAC systems at all Fulton County facilities. The contracts provide support for the heating and air conditioning staff to perform required maintenance, diagnostic testing and repairs on approximately 1,000 existing air conditioning systems ranging from 10,000 to 25,000 BTUs throughout the County.
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The current authority is not able to support the current requirements.
Project Implications: These contracts provide all the necessary HVAC equipment and parts needed to support the in-house HVAC maintenance staff.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If these increases in spending authority are not approved, the Department will not have the abilities to provide HVAC equipment and parts to the in-house HVAC maintenance staff for county-wide repair services needed.
Contract Modification
(A) F.M. Shelton, Inc.
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CURRENT CONTRACT HISTORY |
BOC ITEM |
DATE |
DOLLAR AMOUNT |
|
Original Contract Amount |
22-0244 |
4/13/22 |
$43,750.00 |
|
1st Renewal |
22-0708 |
10/5/22 |
$50,312.50 |
|
Increase Spending Authority |
|
|
$3,750.00 |
|
Total Revised Amount |
|
|
$97,812.50 |
(B) HD Supply Facilities Maintenance
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CURRENT CONTRACT HISTORY |
BOC ITEM |
DATE |
DOLLAR AMOUNT |
|
Original Contract Amount |
22-0244 |
4/13/22 |
$26,250.00 |
|
1st Renewal |
22-0708 |
10/5/22 |
$30,187.50 |
|
Increase Spending Authority |
|
|
$3,750.00 |
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Total Revised Amount |
|
|
$60,187.50 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $7,500.00
(A)
Contract Value: $3,750.00
Prime Vendor: F.M. Shelton, Inc.
Prime Status: African American Female Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $3,750.00 or 100.00%
Subcontractor: None
Total Contract Value: $3,750.00 or 100.00%
Total Certified Value: $3,750.00 or 100.00%
(B)
Contract Value: $3,750.00
Prime Vendor: HD Supply Facilities Maintenance, LTD FKA Home Depot Pro
Prime Status: Non-Minority
Location: Jacksonville, FL
County: Duval County
Prime Value: $3,750.00 or 100%
Subcontractor: None
Total Contract Value: $3,750.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Grand Contract Value: $7,500.00 or 100.00%
Grand Certified Value: $3,750.00 or 50.00%
Exhibits Attached
Exhibit 1: Amendment No. 1 to Form of Contracts
Exhibit 2: Contractor’s Performance Reports
Contact Information
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$70,000.00 |
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Previous Adjustments: |
$80,500.00 |
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This Request: |
$7,500.00 |
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TOTAL: |
$158,000.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5222-1450: General, Real Estate and Asset Management, Maintenance Supplies- $7,500.
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Key Contract Terms |
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Start Date: 1/1/2023 |
End Date: 12/31/2023 |
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Cost Adjustment: Click here to enter text. |
Renewal/Extension Terms: NA |
Overall Contractor Performance Rating:
(A) F. M. Shelton 97
(B) HD Supply 100
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2023 |
6/30/2023 |