Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to extend an existing Contract - Public Works Department, 17RFP031617K-DJ, Progressive Design/Build Services for the Big Creek Water Reclamation Facility (WRF) Expansion Project Phase 2B with Archer Western-Brown and Caldwell Joint Venture (Atlanta, GA) in an amount not to exceed $279,436.22, utilizing the Owner’s Contingency to address additional work required and to extend the contract through March 21, 2025. Effective upon BOC approval.
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☐
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The current contract structure between Fulton County and the Joint Venture (JV) requires the Public Works Department to obtain BOC approval for all spending increases beyond the previously approved GMP (Guaranteed Maximum Price). This includes use of the project’s Owner Contingency funds. Upon approval the Public Works Department will allocate these contingency funds to cover all costs associated with this action. Additionally, the Public Works Department is seeking a time extension 03/21/2025 to complete the work that is outlined.
Scope of Work: The Public Works Department is seeking the approval to utilize the Owner’s Contingency within the contract to address the following five (5) items:
|
Item |
Scope of Work Description |
Cost & Time Impact |
|
1 |
Installation of signage and building names throughout the facility. This item is a life safety requirement. |
115,126.60 |
|
2 |
SCADA upgrades for improved graphic and background displays on HMI’s for the primary clarifiers, grit classifiers, wash compactors, BNR anaerobic tanks, fine screens. This item includes upgraded alarming setups, additional symbol creation. |
$33,167.09 @ 6 Weeks |
|
3 |
Additional monitors and associated equipment to provide plant operators with additional information within the control room and redundant server location. |
$62,026.99 @ 8 weeks |
|
4 |
Upgrade and redundancy of CCTV system within the Maintenance Building. This will allow operators to monitor the CCTV feed from the Maintenance Building |
$27,515.96 @ 6 weeks |
|
5 |
Electrical system upgrades. This item includes the replacement of circuit breakers, covers the costs for an electrical coordination study, and MCC testing during planned outages. |
$41,599.58 @ 6 weeks |
These items were not included in the original GMP for the project, however since the project has continued to be completed within budget, the remaining balance of the owner’s contingency is sufficient to cover these expenses. All of these elements will allow for improvements to the plant’s operation and safety of the facility.
This change order does not include any additional compensation that may be owed to the Joint Venture to cover costs associated with extended overheads, time-critical general conditions, heavy equipment, and engineering services during construction associated with this contract extension. These costs will be evaluated during the coming months by Fulton County and the Joint Venture and will be included in a project close-out change order, if necessary.
Community Impact: No immediate impact to the community is expected from this item.
Department Recommendation: The Public Works Department recommends approval of this item.
Project Implications: Approval of this item will enable the Joint Venture to implement critical improvements that address life safety requirements, enhance electrical protections, and support operational upgrades.
Community Issues/Concerns: No Community issues/concerns have been noted
Department Issues/Concerns: The Public Works Department has not identified any concerns/issues with this request.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award (Phase 1A) |
17-0795 |
10/4/2017 |
$1,599,500.00 |
|
Original Award (Phase 1B) |
18-0372 |
6/6/2018 |
$18,450,543.00 |
|
Original Award (Phase 2A) |
19-0540 |
7/10/2019 |
$16,932,220.00 |
|
Original Award (Phase 2B) |
20-0476 |
7/8/2020 |
$274,768,712.00 |
|
Change Order 1 (Phase 1B) |
20-0471 |
6/17/2020 |
$554,344.00 |
|
Change Order 1 (Phase 2B) |
22-0661 |
9/21/2022 |
$259,128.00 |
|
Change Order 2 (Phase 2B) |
23-0075 |
2/1/2023 |
$339,444.13 |
|
Change Order 3 (Phase 2B) |
24-0078 |
1/10/2024 |
$759,719.88 |
|
Change Order 4 (Phase 2B) |
24-0442 |
6/26/2024 |
$3,782,603.00 |
|
Change Order 5 (Phase 2B) |
|
|
$279,436.22 |
|
Total Revised Amount |
|
|
$317,725,650.23 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $279,436.22
Prime Vendor: Archer Western/Brown and Caldwell (JV Partners 50/50JV Both firms Non- Minority)
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $41,915.43 or 15.00%
Subcontractor: Image 360
Subcontractor Status: Non-Minority
Location: Marietta, GA
County: Cobb County
Contract Value: $95,008.31 or 34.00%
Subcontractor: Excel Electrical
Subcontractor Status: Non-Minority
Location: Kennesaw GA
County: Cobb County
Contract Value: $67,064.69 or 24.00%
Subcontractor: Global Control
Subcontractor Status: Asian American Female Business Enterprise
Location: Alpharetta, GA
County: Fulton County
Contract Value: $75,447.78 or 27.00%
Total Contract Value: $279,436.22 or 100.00%
Total Certified Value: $75,447.78 or 27.00%
Exhibits Attached
Exhibit 1: Contract to Form Extension #5
Exhibit 2: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
David E. Clark, Director, Public Works 404-612-2804
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$311,750,975.00 |
|
Previous Adjustments: |
$5,695,239.01 |
|
This Request: |
$279,436.22 |
|
TOTAL: |
$317,725,650.23 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
235-540-5400-S157: W&S Construction-2020, Public Works, Big Creek Plant Expansion
|
Key Contract Terms |
|
Start Date: Upon BOC Approval |
End Date: 3/21/2025 |
|
Cost Adjustment: $0.00 |
Renewal/Extension Terms: March 21, 2025 |
Overall Contractor Performance Rating: 91
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
9/17/2024 |
10/7/2024 |