Department
Real Estate and Asset Management
Requested Action
title
Request approval to renew an existing contract - Department of Real Estate and Asset Management, 24ITB1358450C-JNJ, HVAC Water Treatment in the amount not to exceed $100,000.00, with BenCon Enterprises, Inc. dba Superior Water Services (Marietta, GA), to provide water treatment services for HVAC chilled water systems in forty-seven (47) Fulton County facilities. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2026 through December 31, 2026.
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Requirement for Board Action
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This contract furnishes all materials, labor, tools, equipment, and appurtenances necessary to provide HVAC Water Treatment services in the chilled water systems of 47 Fulton County facilities. Over time, chilled water piping in closed-loop HVAC systems can develop scale, corrosion, and biological growth. This contract provides for the testing of chilled water and the associated chemical treatment to improve system efficiency, extend equipment life, reduce maintenance costs, and enhance environmental health and safety.
Scope of Work: The Scope of Work includes but not limited to perform the following tasks:
A. Ensure the quality of water conforms to relevant specifications by ASME (American Society of Mechanical Engineers) and ASHRAE (American Society for Heating, Refrigeration and Air Conditioning Engineers).
B. Maintain and monitor all chemical feed equipment necessary for maintaining the Water Treatment Program on all equipment listed.
C. Deliver needed chemicals at the required concentration and frequency.
D. Inspect and maintain the chemical equipment and make corrective actions as required to meet the requirements in paragraph A above.
E. Collect and analyze samples periodically and determine the type of treatment required.
F. Analyze treated water to confirm that it is within specified parameters.
G. Review the dosing system and chemicals, water feed rate, and bleed rate to ensure quality of treated water.
H. Advise the County’s representative of any unusual circumstances in the system that will adversely affect water quality. Such report shall be made within two (2) days of observing a problem.
I. Visit the sites as per the schedule shown and arrange to schedule with representatives of the County the exact date and time of visit to various facilities.
J. Store all chemicals/materials and dispose of waste in a manner strictly in compliance with relevant EPA and/or OSHA regulations.
K. Display the MSD related to all the chemicals used in the storage and dosing areas.
L. Provide written reports on the quality of water after each visit. The test report shall include all the parameters mentioned above or other information confirming the parameters.
M. Provide inspections, upon request within a two (2) day notification period and have qualified personnel available and on-call twenty-four (24) hours per day/seven (7) days per week to meet emergency requirements.
N. Provide verifiable user/application referral list to demonstrate a minimum of five (5) years safe and effective in-service use and efficiency.
Community Impact: None that the Department is aware of.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The requested spending authority in the amount of $100,000.00, is an increase of $30,000.00 over FY2025. The original contract award was for 7-months beginning on June 1, 2025, with BenCon Enterprises, Inc. dba Superior Water Services in the total amount not to exceed $70,000.00 through December 31, 2025, with two renewal options. This renewal contract will be for a full 12 months in FY2026.
This is a time and materials contract. The requested spending authority in the total amount of $100,000.00 for FY2026 will cover the costs for any situation that may arise for dosing related chemical/materials for treatment on and disposal of waste from a variety of water systems: Cooling Tower, Hot Water Systems, Chilled Water Systems, and Low-Pressure Steam Boilers for approximately 47 Fulton County facilities.
Project Implications: This service keeps the County compliant with industry best practices intended to eliminate harmful buildup in the chilled water piping of closed loop HVAC systems.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If this renewal contract is not approved, the Department cannot provide the necessary water treatment services to protect HVAC systems across the County.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
102-369 |
6/1/25 |
$70,000.00 |
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1st Renewal |
|
|
$100,000.00 |
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Total Revised Amount |
|
|
$170,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $100,000.00
Prime Vendor: BenCon Enterprises, Inc. dba Superior Water Services
Prime Status: Non-Minority
Location: Marietta, GA
County: Cobb County
Prime Value: $100,000.00 or 100.00%
Total Contract Value: $100,000.00 or 100.00%
Total Certified Value $00.00
Exhibits Attached
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Performance Evaluation
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$70,000.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$100,000.00 |
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TOTAL: |
$170,000.00 |
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5225-1116: General, Real Estate and Asset Management, Building Maintenance- $100,000.00 “Subject to availability of funding adopted for FY2026 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2026 |
End Date: 12/31/2026 |
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Cost Adjustment: |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating: New Vendor
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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N/A |
N/A |