Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of statewide contracts - Department of Real Estate and Asset Management, SWC#99999-001-SPD0000203-0001, and SWC#99999-001-SPD0000203-0003, New Tires and Retread Ties in the total amount of $100,000.00 with (A) Bridgestone Americas Tire Operations, LLC through Authorized Dealer Southern Tire Mart (Atlanta, GA) in the amount of $30,000.00; and (B) The Goodyear Tire & Rubber Company through Authorized Dealer NexTire Commercial, Inc. (Decatur, GA) in the amount of $70,000.00, to provide tires, tubes, accessories and repair services for Fulton County fleet vehicles for the remainder of FY2025. Effective July 1, 2025 through December 31, 2025.
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval to utilize statewide contracts of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This request is for approval of both statewide contracts to cover the costs to provide tires, tubes, accessories, and repair services for Fulton County fleet vehicles for the remainder of FY2025 in the total amount not to exceed $100,000.00, with new effective dates from July 1, 2025, through December 31, 2025.
The initial awards for this service were approved on December 4, 2024, via Item #24-0840, in the total amount not to exceed $110,000.00 for New Tires and Retread Tires with (A) Bridgestone Americas Tire Operations, LLC, through Authorized Dealer Southern Tire Mart in the amount of $30,000.00; and (B) The Goodyear Tire & Rubber Company through Authorized Dealer NexTire Commercial, Inc. in the amount of $80,000.00, to provide tires, tubes, accessories, and repair services for County fleet vehicles, effective January 1, 2025 through June 30, 2025.
Both existing statewide contracts #99999-001-SPD0000203-0001 and #99999-001- SPD0000203-0003 expire on June 30, 2025. However, the State of Georgia has renewed the existing Statewide Contracts from July 1, 2025, through June 30, 2026.
Scope of Work: These statewide contracts provide tires, tubes, accessories, and repair services for County fleet vehicles. The scope of work also includes the ability to outsource and receive 95% of all tires and accessories within 24 hours from notice and provide warranty on all tires, tubes, and accessories against defects in material and workmanship. This service operates on an as-needed basis and provides the County with maximum flexibility to have multiple sources for services.
Community Impact: None that the Department is aware of.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Project Implications: This service is a critical component in providing maintenance technicians, special tires, tubes, accessories, and inventory resources for approximately 1,047 County fleet vehicles.
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: If these statewide contracts are not approved, the Department will not be able to provide tires, tubes and accessories and repair services to the County fleet vehicles for the reminder of FY2025.
Contract Modification: This is a new request.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Click or tap here to enter text.
Exhibits Attached
Exhibit 1: SWC Contracts
Exhibit 2: Statewide Contract Renewals
Exhibit 3: Authorized Dealers Lists - Goodyear Tires & Bridgestone Tires
Exhibit 4: Cooperative Purchasing Justification and Approval Form - New Tires
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$110,000.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$100,000.00 |
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TOTAL: |
$210,000.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
700-520-5223-1710: Internal Services, Real Estate and Asset Management, Garage Parts- $100,000.00
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Key Contract Terms |
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Start Date: 7/1/2025 |
End Date: 12/31/2025 |
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Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: N/A
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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N/A |
N/A |