Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidder - Department of Public Works, 23ITB08142023A-JWT, Large Water Meter Installation, in an amount not to exceed $500,000.00, with Jewel of the South (Conyers, GA), to provide large water meter installation services. Effective dates: January 1, 2024, through December 31, 2024, with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This contract provides for installation of large water meters on unmetered fire services, a meter replacement program, and new installations.
Scope of Work: The large meter installation contract allows for the installation of large water meters (meters greater than 2”) on fire service lines and larger water lines serving new developments. Additionally, this contract allows for the replacement of existing large water meters when necessary.
Community Impact: The metering of large water services properly accounts for water consumption by large users of the water system.
Department Recommendation: The Department of Public Works recommends approval.
Project Implications: The service provides for timely installation of new large meter service while working with developers so as to not impact the development timetable.
Community Issues/Concerns: No community issues/concerns have been raised regarding this contract.
Department Issues/Concerns: The Department of Public Works has no concerns with the recommendation of the award.
Contract Modification: NEW PROCUREMENT
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $ 500,000.00
Prime Vendor: Jewel of the South
Prime Status: African American Female Busines Enterprise
Location: Conyers, GA
County: Rockdale County
Prime Value: $500,000.00 or 100.00%
Total Contract Value: $500,000.00 or 100.00%
Total Certified Value: $500,000.00 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Recommendation Memo
Exhibit 2: Bid Tabulation Sheet
Exhibit 3: New Vendor Memo
Contact Information (Type Name, Title, Agency and Phone)
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Nick Ammons, Deputy Director, Public Works, 404-612-7530
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$500,000.00 |
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TOTAL: |
$500,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1160: Water & Sewer R & E, Public Works, Professional Services - $500,000.00.
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Key Contract Terms |
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Start Date: 1/1/2024 |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: 2 renewal options remain |
Overall Contractor Performance Rating: New Vendor
Would you select/recommend this vendor again?
Choose an item.
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Report Period Start: |
Report Period End: |
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N/A |
N/A |