Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase spending authority - Department of Real Estate and Asset Management, Bid# 19ITB120358C-GS, Fire Sprinkler Protection System Maintenance Services in the total amount of $190,745.00 with (A) VSC Fire & Security, Inc., Inc. (Norcross, GA) in the amount of $97,500.00, to cover the cost for installing water based fire suppression system, demolishing existing Halon system and replacement of fire hydrants in Greater and Central Fulton County buildings; and (B) Central Fire Protection, Inc. (Conyers, GA) in the amount of $93,245.00, to cover the cost for immediate replacement of out of compliance fire pump and obsolete controller at the Fulton County Government Center Tower Building. Effective upon BOC approval. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background The increase spending authority is being requested to cover the cost for additional installation services for fire sprinkler protection systems and planned capital upgrades at several Fulton County facilities due to major failures.
Scope of Work: The Fire Sprinkler Protection Systems Contractors will provide additional fire sprinkler protection system installation services at Fulton County facilities due to unexpected and major failures:
(A) VSC Fire & Security, Inc.: The additional services resulting from unexpected major repairs and replacements requirements at these facilities:
• Fulton County Emergency Management Agency (EMA): Modifying the existing fire suppression coverage by demolishing the existing Halon system and associated piping, and replacing it with new water based sprinkler system in accordance with NFPA 13, 2019 edition. Cost for EMA: $18,859.00
• Auburn Senior Center: Installing new wet and dry pipe sprinkler system in accordance with NFPA 13, 2019 edition. Cost for Auburn Senior Center: $54,202.00
• Capital Upgrades: We also need additional spending authority to cover the cost of replacing fire hydrants at several County buildings in South Fulton, for which the estimated cost is $24,439.00
Total Cost VSC for (1 - 3) Installation and Capital Upgrades: $97,500.00
(B) Central Fire Protection, Inc.: The fire pump at the Fulton County Government
Center located at 141 Pryor Street, Atlanta, GA 30303, needed immediate replacement.
The Scope includes: removing existing fire pump controllers, and install new fire pump pad, piping, valves, new 1000gpm @ 106psi electric fire pump; and Installing a new pump controller, jockey pump controller and transfer switch to include one factory start up trip.
Total Cost for fire pump and controller at Government Center: $93,245.00
Cost Breakdown for Increase Spending:
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|
Contractor |
Project Description |
Project Costs |
|
(A) |
VSC Fire & Security |
1. Upgrading fire suppression, and removing existing Halon and adding new water based sprinkler system in EMA. 2. Installing new wet & dry pipe sprinkler system in Auburn Senior Center. 3. Additional cost for Capital Upgrades for fire hydrants in South Fulton locations |
1. $18,859.00 2. $54,202.00 3. $24,439.00 $97,500.00 |
|
(B) |
Central Fire Protection |
Removing existing fire pump and controller and installing new fire pump and controller at the Government Center |
$93,245.00 |
|
|
Total Cost for Installation Services and Capital Upgrades |
$190,745.00 |
This contract furnishes all materials, labor, tools, equipment and appurtenances necessary to provides three (3) quarterly flow tests and verification of associated alarms, one annual inspection, testing and maintenance of the sprinkler system and fire pumps for all Fulton County facilities equipped with Fire Sprinklers. This contract is also used for rectification of deficiencies observed during quarterly or annual inspections. The procedure and requirements for the inspection and maintenance are specified in NFPA 25, Inspection Testing and Maintenance of Water-Based Fire Protection Systems.
Community Impact: Corrective preventive maintenance repairs needs to be conducted to maintain the systems in operation and ensure compliance with fire codes.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval of this request to increase spending authorities to facilitate additional fire sprinkler protection system installation services and planned capital upgrades at the Fulton County facilities located in Greater and Central Fulton locations.
The requested increase in the total amount of $190,745.00 will cover cost for the planned capital upgrades and installation services of fire protection systems. We do not have enough total remaining authority ($67,000) to cover these immediate replacements and capital upgrades after covering the cost for annual preventive maintenance and inspection of the fire systems in these County facilities for the remainder of FY2021. The requested total authorities in the amount of $190,745.00 will allow us to maintain operation with both Contractors and ensure compliance with fire codes.
Historical Expenditures:
• FY2021: The County expenditures as of 6/11/2021, $32,060.80
• FY2020: The County spent $220,635.32
• FY2019: The County spent $321,163.79
• FY2018: The County spent $173,412.00
• FY2017: The County spent $90,650.00
Project Implications: These are activities mandated by the State Fire Marshal and a requirement for accreditation of law enforcement agencies like Sheriff Department and Marshall Department. Non-compliance also could result in potential life-safety risks for employees and visitors to Fulton Count facilities.
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: If these increase spending authorities are not approved, the County will not be able to provide replacements of these failed systems and be in compliance with the State Fire Marshall and the NFPA 25, Inspection Testing and Maintenance of Water-Based Fire Protection Systems.
Contract Modification
(A) VSC Fire & Security, Inc.
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
19-1136 |
12/18/19 |
$80,000.00 |
|
Increase Spending Authority No.1 |
20-0617 |
9/2/20 |
$39,000.00 |
|
1st Renewal |
20-0648 |
9/16/20 |
$80,000.00 |
|
Increase Spending Authority No. 2 |
|
|
$97,500.00 |
|
Total Revised Amount |
|
|
$296,500.00 |
(B) Central Fire Protection, Inc.
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
19-1136 |
12/18/19 |
$80,000.00 |
|
Increase Spending Authority No.1 |
20-0617 |
9/2/20 |
$44,000.00 |
|
1st Renewal |
20-0648 |
9/16/20 |
$80,000.00 |
|
Increase Spending Authority No. 2 |
|
|
$93,245.00 |
|
Total Revised Amount |
|
|
$297,245.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $190,745.00
(A)
Contract Value: $97,500.00
Prime Vendor: VSC Fire & Security, Inc.
Prime Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Prime Value: $97,500.00 or 100.00%
Total Contract Value: $97,500.00 or 100.00%
Total M/FBE Value: $-0-
(B)
Contract Value: $93,245.00
Prime Vendor: Central Fire Protection, Inc.
Prime Status: Non-Minority
Location: Conyers, GA
County: Rockdale County
Prime Value: $93,245.00 or 100.00%
Total Contract Value: $93,245.00 or 100.00%
Total M/FBE Value: $-0-
Grand Contract Value: $190,745.00 or 100.00%
Grand M/FBE Value: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No. 2 to Form of Contracts
Exhibit 2: Cost Proposals
Exhibit 3: Contractor’s Performance Reports
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$160,000.00 |
|
Previous Adjustments: |
$243,000.00 |
|
This Request: |
$190,745.00 |
|
TOTAL: |
$593,745.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
500-520-5200-M004: Capital, Real Estate and Asset Management, Interiors-2018- $190,745.00
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Key Contract Terms |
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Start Date: Effective upon BOC approval |
End Date: 12/31/2021 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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Upon BOC Approval |
12/31/2021 |