Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase the spending authority - Department of Public Works, 22ITBC077A-KM, Landscaping Restoration Services, in an amount not to exceed $13,192.30, with Mariani Enterprises, LLC d.b.a. Ed Castro (Roswell, GA), to provide design, fertilizing, and planting services in North and South Fulton. Effective upon BOC approval through December 31, 2025.
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: The Department of Public Works is requesting an increase in spending authority to Mariani Enterprises, LLC dba Ed Castro Landscape, Inc. to provide Landscaping Restoration Services when private property is disturbed during water and sewer maintenance activities in both the North and South Fulton County service areas.
Scope of Work: This contract provides landscaping restoration services along private property that may be disturbed during the repair of sewer and/or water lines during emergency and maintenance activities by the Department of Public Works or a contractor.
Based on the estimated unit quantities requested in the Contract, the Contractor has proposed revised unit pricing based on the actual needs of the County. Unit pricing for 25 items were decreased and one (1) line item unit price increased which results in an overall increase of 10% based on the County’s utilization of the contract (see Exhibit 1). If approved, this increase in spending authority will result in a contract value not to exceed $145,115.30 for 2025.
Community Impact: Public Works aims to provide a speedy restoration of the customer’s landscaped property and ensure no soil erosion enters the stormwater system. Failure to renew the contract may result in slower restoration of customers’ property and additional soil erosion entering the stormwater system.
Department Recommendation: The Department of Public Works recommends approval.
Project Implications: If this request is not awarded the Department of Public Works’ ability to adequately provide timely restoration of customer’s property and prevent additional soil erosion from entering the stormwater system will be negatively affected.
Community Issues/Concerns: No issues or concerns have been raised to Public Works staff.
Department Issues/Concerns: There are no issues/concerns known to Public Works staff.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0016 |
01/4/2023 |
$131,923.00 |
|
1st Renewal |
23-0664 |
10/4/2023 |
$131,923.00 |
|
2nd Renewal |
24-0668 |
10/16/2024 |
$131,923.00 |
|
Amendment #1 |
|
|
$13,192.30 |
|
Total Revised Amount |
|
|
$408,961.30 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $13,192.30
Prime Vendor: Mariani Enterprises, LLC DBA Ed Castro
Prime Status: Non-Minority
Location: Roswell, GA
County: Fulton County
Prime Value: $11,332.19 or 85.90%
Subcontractor: CMG Landscape and Maintenance
Subcontractor Status: African American Male Business Enterprise
Location: Roswell, GA
County: Fulton County
Contract Value: $757.24 or 5.74%
Subcontractor: Complete Facility
Subcontractor Status: African American Female Enterprise
Location: Suwanee, GA
County: Gwinnett County
Contract Value: $757.24 or 5.74%
Subcontractor: One Two Tree
Subcontractor Status: White Female Business Enterprise
Location: Marietta, GA
County: Fayette County
Contract Value: $345.64 or 2.62%
Total Contract Value: $13,192.30 or 100.00%
Total Certified Value: $1,860.12 or 14.10%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Unit Cost Sheet
Exhibit 2: Performance Evaluation
Exhibit 3: Proposal Letter
Exhibit 4: Amendment No. 1 to Form of Contract
Contact Information (Type Name, Title, Agency and Phone)
title
Roy Barnes, 404-612-6317
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$131,923.00 |
|
Previous Adjustments: |
$263,846.00 |
|
This Request: TOTAL: |
$13,192.30 $408,961.30 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
201 540 5459 1160: Water & Sewer Revenue, Public Works, Professional Services - $48,371.75
Funding Line 2:
201 540 5469 1160: Water & Sewer Revenue, Public Works, Professional Services - $48,371.75
Funding Line 3:
203 540 5453 1160: Water & Sewer R & E, Public Works, Professional Services - $48,371.75
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Key Contract Terms |
|
Start Date: BOC approval |
End Date: 12/31/2025 |
|
Cost Adjustment: N/A |
Renewal/Extension Terms: No renewal options remain |
Overall Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
7/1/2024 |
7/31/2024 |