Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to extend an existing contract - Department of Public Works, 20RFP101320K-CRB, MS4 NPDES Permit Management Oversight and Administration in an amount not to exceed $50,000.00 with River to Tap, Inc. (R2T) (Roswell, GA), to provide management, oversight, and administration services for the MS4 NPDES required Storm Water Management Program within the unincorporated area of Fulton County on a time and materials basis. Effective dates: April 1, 2024, through June 28, 2024. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: To provide management, oversight, and administration services for the MS4 NPDES required stormwater management program within the unincorporated area of Fulton County.
This extension is required in order for the procurement and evaluation processes to be completed. A new solicitation for these services has been advertised with receipt of proposals set for March 27, 2024.
Scope of Work: The current contract provides Oversight, Management, and Administration consulting services for the National Pollutant Discharge Elimination System (NPDES) Municipal Separate Storm Sewer System (MS4) Permit program within the Fulton Industrial District area of unincorporated Fulton County. The MS4 Permit requires the development of a Stormwater Management Program and numerous subprograms/program elements established to reduce and minimize pollutant discharges to surface water from stormwater sources.
The Best Management Practices for this program include:
- Inspection and Maintenance of Stormwater Control Structures
- Detection and Elimination of Illicit Discharges
- Industrial Facility Stormwater Discharge Control
- Construction Site Management
- Inspection and Enforcement of Highly Visible Pollutant Sources
- Public Education
- Public Involvement
- Regulation of Post Construction Stormwater Controls
- Promotion of Green Infrastructure / Low Impact Development
The consultant will assist Fulton County staff in performing and meeting these elements on a time and materials basis and will also prepare an annual report to EPD documenting our efforts. The consultant will monitor the timely accomplishment of the tasks performed by staff, as well as other consultants, and compile and submit the comprehensive Annual Report documenting the compliance required by the Permit.
Community Impact: This contract ensures that all requirements of the NPDES MS4 Permit will be met and the Stormwater Program within the Fulton Industrial District of unincorporated Fulton County will meet all necessary federal requirements.
Department Recommendation: The Department of Public Works does not have any concerns with the approval of this contract.
Project Implications: Contracting these services will allow the Department of Public Works to more effectively and efficiently achieve compliance with the requirements of the NPDES MS4 Permit requirements.
Community Issues/Concerns: There are no known community issues or concerns with the approval of this contract.
Department Issues/Concerns: The Department of Public Works does not have any concerns with the approval of this extension to the contract.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0167 |
3/3/2021 |
$93,769.00 |
|
1st Renewal |
21-0895 |
11/17/2021 |
$93,769.00 |
|
2nd Renewal |
22-0809 |
11/2/2022 |
$93,769.00 |
|
90 Day Extension |
102-364 |
1/8/2024 |
$23,442.00 |
|
Extension #1 |
|
|
$50,000.00 |
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Total Revised Amount |
|
|
$354,749.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $50,000.00
Prime Vendor: River to Tap, Inc. (R2T)
Prime Status: African American Female Business Enterprise - Certified
Location: Roswell, GA
County: Fulton County
Prime Value: $50,000.00 or 100.00%
Total Contract Value: $50,000.00 or 100.00%
Total M/FBE Value: $50,000.00 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Extension Agreement
Exhibit 2: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
Nick Ammons, Deputy Director, Public Works 404-612-7530
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$281,307.00 |
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Previous Adjustments: |
$23,442.00 |
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This Request: |
$50,000.00 |
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TOTAL: |
$354,749.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1160: Water & Sewer R&E, Public Works, Professional Services - $50,000.00
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Key Contract Terms |
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Start Date: 3/31/2024 |
End Date: 6/28/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: No options |
Overall Contractor Performance Rating: 100
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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10/1/2023 |
12/31/2023 |