Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Real Estate and Asset Management, 22ITB135025C-MH, Generator System Maintenance and Repair Services in the amount of $135,000.00 with Power & Energy Services, Inc. (Powder Springs, GA), to provide on-site preventive generator system maintenance and repair services for Fulton County. This action exercises first of two renewal options. One renewal option remains. Effective dates: January 1, 2024, through December 31, 2024. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This contract furnishes all materials, parts, labor, equipment, transportation, and appurtenances necessary to provide on-site preventive generator system maintenance and repair services for Fulton County.
Scope of Work: The scope of work also includes, but not limited to:
1. The regular and systematic examination, adjustment, lubrication, replacement, and preventive maintenance of all components including automatic transfer switches.
2. All ordinary wear and tear, regardless of cause, not including internal engine parts.
3. All required tests and written reports.
4.Replacement or repairs caused by fluctuations in the main AC power systems.
5. Quarterly and Annual inspection services such as; fuel system, cooling system, lubrication system, combustion air intake system, engine system, electrical system, generator, and automatic transfer switches.
Community Impact: This standby maintenance contract provides back up power to 31 critical locations throughout Fulton County, including the Fulton County Executive Airport - Charlie Brown Field, North and South Service Centers, Senior Centers, and Health facilities. Failure to approve this contract could disrupt the service operation that provides quality programs to the citizens of Fulton County.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval to renew existing contract to provide on-site generator system maintenance repair services for Fulton County on a schedule quarterly and annual inspections basis, as determined by the Department of Real Estate and Asset Management (DREAM), Building Maintenance Teams for FY2024.
The requested spending authority in the total amount of $135,000, is an increase of $35,000 over 2023 which is due to three (3) new County facilities (Central Warehouse, Behavioral Health Crisis Center, and the Animal Shelter) that will require generator system maintenance. This is a time and materials contract that requires covering the cost for replacement of all parts/components and labor for inspections, and maintenance repairs for FY2024.
Project Implications: These maintenance contracts provide support an approximately 31 generator systems that provides primary emergency back-up for 31 Fulton County facilities excluding the Fulton County Jail.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this renewal contract is not approved, it will adversely affect the Department’s ability to address the needs for on-site preventive generator system maintenance and repair services for Fulton County.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0870 |
11/16/22 |
$105,000.00 |
|
1st Renewal |
|
|
$135,000.00 |
|
Total Revised Amount |
|
|
$240,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $135,000.00
Prime Vendor: Power & Energy Services, Inc.
Prime Status: African American Male Business Enterprise
Location: Powder Springs, GA
County: Cobb County
Prime Value: $135,000.00 or 100.00%
Total Contract Value: $135,000.00 or 100.00%
Total Certified Value: $135,000.00 or 100.00%
Exhibits Attached
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contractor’s Performance Report
Exhibit 3: Contract Renewal Evaluation Form
Contact Information
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$105,000.00 |
|
Previous Adjustments: |
0 |
|
This Request: |
$135,000.00 |
|
TOTAL: |
$240,000.00 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
00-520-5220-1116: Greater Fulton (5220) General, Real Estate and Asset Management, Building Maintenance- $95,000.00 “Subject to availability of funding adopted for FY 2024 by BOC”
Funding Line 2:
100-520-5221-1116: Central Fulton (5221) General, Real Estate and Asset Management, Building Maintenance- $40,000.00 “Subject to availability of funding adopted for FY 2024 by BOC”
|
Key Contract Terms |
|
Start Date: 1/1/2024 |
End Date: 12/31/2024 |
|
Cost Adjustment: |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/1/2023 |
6/30/2023 |