Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to amend an existing contract - Department of Real Estate and Asset Management, 21RFP127274K-BKJ, Comprehensive Operation and Preventive and Predictive Maintenance Services for the Fulton County Jail and the South Fulton Municipal Regional Jail with Johnson Controls, Inc., (Atlanta, GA), to add the Fulton County North Annex Jail, located at 2565 Old Milton Parkway, Alpharetta, GA 30009. Effective January 1, 2023. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval to amend existing contract to add the Fulton County North Annex Jail, located at 2565 Old Milton Parkway, Alpharetta, Georgia 30009, to the existing Comprehensive Operation, Preventive and Corrective Maintenance Services for the Fulton County Jail and the South Fulton Municipal Jail at Union City Contract beginning FY2023.
Scope of Work: This contract provides preventive/scheduled and corrective/ unscheduled maintenance services for the Fulton County Jail properties. Specific maintenance services include: facility management; building envelope and structure; site utilities and distribution systems; central utility plant; hot and chilled water systems; natural and LP gas distribution and combustion systems; plumbing, sewer and water control systems; electrical systems and lighting; low voltage systems; heating ventilation and air conditioning (HVAC); uninterruptible power supply (UPS); emergency generator; security and alarm systems; fire alarm, fire sprinkler, and fire suppression; water towers; kitchen and laundry equipment; pest control; swimming pool; fume hoods and grounds/landscape.
Community Impact: This effort is necessary to ensure to provide preventive/corrective maintenance services at this jail facility.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval to amend an existing contract to add Fulton County North Annex Jail, located at 2565 Old Milton Parkway, Alpharetta, Georgia 30009 to the existing Fulton County Jail Contract, beginning January 1, 2023.
Spending Authority Breakdown:
• 12 Months Base Contract (PM/maintenance staff/operations)- $169,401.00
• Address Corrective Repairs (billable/County terms and conditions) - $75,000.00
• Total Authority Request: $244,401.00
This amount will be subsidized into the Contract Renewal Spending Authority for FY2023.
Project Implications: This amendment will allow the existing jail maintenance contractor to provide and maintain the required efficient operation of the Alpharetta Jail facility, to preserve building assets in such a manner as to extend their useful life expectancy.
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: If this contract amendment is not approved, the County does not have the internal resource capacity, or the expertise, to perform this service in-house. It will enable the County to have Jail Facility Management Contractor to ensure preventive/corrective maintenance services at this jail facility.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0406 |
6/2/21 |
$2,175,459.00 |
|
1st Renewal |
21-0951 |
12/1/21 |
$5,192,445.00 |
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Amendment No. 1 |
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|
$0.00 |
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Total Revised Amount |
|
|
$7,367,904.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Click or tap here to enter text.
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No. 1 to Form of Contract
Exhibit 2: Cost Proposal
Exhibit 3: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$2,175,459.00 |
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Previous Adjustments: |
$5,192,445.00 |
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This Request: |
0.00 |
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TOTAL: |
$7,367,904.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5224-1116: General, Real Estate and Asset Management, Building Maintenance
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Key Contract Terms |
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Start Date: 1/1/2023 |
End Date: 12/31/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 3.20
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2022 |
10/5/2022 |