Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Department of Public Works, 20ITBC101020A-CJC, Water Meters in the amount of $750,000.00 with Delta Municipal Supply Company (Lawrenceville, GA), to provide water meters. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2022 through December 31, 2022. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: The contract provides the water meters to be installed at new water service connections and for repairs and replacement of current service locations. This is a unit price contract and this request for spending authority includes a 19.5% PPI increase per unit price. The contract included language for price adjustments based upon the Producer Price Index (Commodities) as published by the United States Bureau of Labor Statistics
Community Impact: Failure to procure/ maintain these items in stock can negatively impact the operational support the Water Services Division to install water meters in a timely manner. Subsequent negative constituent billing issues can ensue if not procured efficiently.
Department Recommendation: The Department request approval to renew existing contract to Delta Municipal Supply Company.
Project Implications: The efficient procurement of water meters are necessary to ensure accurate billing of water consumption for all water system customers.
Community Issues/Concerns: No issues/concerns have been raised by constituents or clients regarding this agenda item.
Department Issues/Concerns: The Department has no issues/concerns regarding this agenda item.
Contract Modification:
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0099 |
2/3/2021 |
$750,000.00 |
|
1st Renewal |
|
|
$750,000.00 |
|
Total Revised Amount |
|
|
$1,500,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $750,000.00
Prime Vendor: Delta Municipal Supply Co.
Prime Status: Non-Minority
Location: Lawrenceville, GA
County: Gwinnett County
Prime Value: $750,000.00 or 100%
Subcontractor: None
Total Contract Value: $750,000.00 or 100%
Total M/FBE Value: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contractor Performance Report
Exhibit 3: Contract Renewal Evaluation Form
Exhibit 4: Revised Pricing Sheet
Contact Information (Type Name, Title, Agency and Phone)
title
Nick Ammons, Deputy Director, Public Works, 404-612-7530
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$ 750,000.00 |
|
Previous Adjustments: |
$ 0.00 |
|
This Request: |
$ 750,000.00 |
|
TOTAL: |
$1,500,000.00 |
Grant Information Summary
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Amount Requested: |
. |
☐ |
Cash |
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Match Required: |
. |
☐ |
In-Kind |
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Start Date: |
. |
☐ |
Approval to Award |
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End Date: |
. |
☐ |
Apply & Accept |
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Match Account $: |
. |
|
|
Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1450: Water & Sewer R & E, Public Works, Maintenance Supplies - $500,000.0
Funding Line 2:
203-540-5400-W046: Water & Sewer R & E, Public Works, Water Meter Replacements - $250,000.00
|
Key Contract Terms |
|
Start Date: 1/1/2022 |
End Date: 12/31/2022 |
|
Cost Adjustment: . |
Renewal/Extension Terms: One option remains |
Overall Contractor Performance Rating: 4.0
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/9/2021 |
6/22/2021 |