Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to extend an existing contract - Department of Public Works, FAA Contract DTFAWA-15-C000018, Air Traffic Control Services - Night Coverage at Fulton County Executive Airport - Charlie Brown Field, in an amount not to exceed $73,567.71 with Robinson Aviation, Inc. (RVA) (Oklahoma, OK), to provide air traffic control night coverage services at Fulton County Executive Airport - Charlie Brown Field for an additional three month period effective March 31, 2024, through June 30, 2024. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract, shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Infrastructure and Economic Development
Commission Districts Affected
All Districts ☐
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: The County utilizes the Federal Aviation Administration (FAA) contract to provide air traffic control night coverage services at Fulton County Executive Airport and the contract is currently being re-solicited by the FAA and the current contract has been extended until a new award is made. We anticipate that the FAA will be issuing a new contract for service in the second quarter of 2024. However, until a new award is made, the County must continue to extend the contract to provide air traffic control services. Once the FAA awards and executes a new contract, a separate agenda item will be presented for BOC.
Scope of Work: The air traffic control tower located at the Fulton County Executive Airport - Charlie Brown Field is manned by air traffic controllers 24 hours a day to serve general aviation aircraft landing and taking off from the Airport. The Federal Aviation Administration (FAA) contracts directly with Robinson Aviation, Inc. (RVA) to provide 16 hours of daytime air traffic control services through contract #DTFAWA-15 C000019. Fulton County is responsible for covering the cost of the 8 hours of overnight coverage under this contract.
This request is to extend the contract for the period of March 31, 2024, through June 30, 2024, to ensure uninterrupted nighttime coverage at Fulton County Executive Airport - Charlie Brown Field.
Community Impact: No impacts are anticipated within the community based on this contract extension.
Department Recommendation: The Department of Public Works recommends approval.
Project Implications: The FAA assures the Air Traffic Control Tower provides safe, orderly, and expeditious movement of air traffic in the vicinity of and on the movement area of the Fulton County Executive Airport - Charlie Brown Field. The Airport Enterprise Fund has traditionally paid the added costs associated with night coverage to allow for 24-hour coverage at the airport. No other metro Atlanta airport, apart from Hartsfield-Jackson, provides 24-hour coverage at their control towers.
Community Issues/Concerns: None has been raised to Public Works staff.
Department Issues/Concerns: The department has no issues or concerns if the current contract can be extended while we await the new vendor from the FAA’s selection process later in 2024.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
15-0987 |
11/4/2015 |
$205,680.00 |
|
1st Renewal |
16-1114 |
12/7/2016 |
$209,793.60 |
|
2nd Renewal |
17-0748 |
9/13/2017 |
$213,989.47 |
|
3rd Renewal |
18-0747 |
10/17/2018 |
$220,409.15 |
|
Amendment No. 1 |
19-0084 |
2/6/2019 |
$10,973.85 |
|
4th Renewal |
19-0902 |
11/6/2019 |
$241,493.00 |
|
Extension No.1 |
20-0765 |
10/21/2020 |
$280,881.00 |
|
Extension No. 2 |
21-0973 |
12/1/2021 |
$252,936.00 |
|
Extension No. 3 |
22-0880 |
11/16/2022 |
$258,456.00 |
|
90 Day Extension |
102-364 |
1/1/2024 |
$64,614.00 |
|
Extension No. 4 |
|
|
$73,567.71 |
|
Total Revised Amount |
|
|
$2,032,793.78 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $73,567.71
Prime Vendor: Robinson Aviation, Inc., RVA
Prime Status: Non-Minority
Location: Oklahoma City, OK
County: Oklahoma County
Prime Value: $13,977.86 or 19.00%
Subcontractor: C12 Aviation, Inc.
Subcontractor Status: African American Female Business Enterprise- Non-Certified
Location: Dunwoody, GA
County: DeKalb County
Contract Value: $59,589.84 or 81.00%
Total Contract Value: $73,567.71 or 100.00%
Total M/FBE Value: $59,589.84 or 81.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Extension No. 4 to Form of Contract
Exhibit 2: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Jonathan Gauthier, Airport Manager, Public Works 404-613-4203
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$205,680.00 |
|
Previous Adjustments: |
$1,753,546.07 |
|
This Request: |
$73,567.71 |
|
TOTAL: |
$2,032,793.78 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
200-540-5601-1160: Airport, Public Works, Professional Services - $73,567.71
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Key Contract Terms |
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Start Date: 3/31/2024 |
End Date: 6/30/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: 4.00
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2024 |
2/1/2024 |