Department
Police
Requested Action
title
Request approval to increase spending authority - Police Department, 23ITB139979B-RT, Automobile Repair Services in the amount of $68,000.00 with Moon’s Service Center (Mableton, GA) to provide automobile repair services for the Police Department’s fleet. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion, in the specifications, services, time of performance or terms and conditions of the contract, shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Justice and Safety
Commission Districts Affected
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All Districts |
X |
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District 1 |
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District 2 |
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District 3 |
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District 4 |
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District 5 |
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District 6 |
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Is this a purchasing item?
Yes
Scope of Work: The requested spending authority of $68,000 will fund the purchase of replacement parts, maintenance service (scheduled), repairs and labor for 60 marked and unmarked police vehicles and Academy training cars on an as needed basis. FY2026 added 14 new Animal Services vehicles to the contract, which feature higher repair and maintenance costs due to their specific vehicle type.
Community Impact: Automobile repair service is needed to reduce break downs and keep the Police Department’s fleet operating smoothly and safely while rendering police services.
Department Recommendation: The Police Department recommends approval.
Project Implications: Maintaining service vehicles will be performed by this contractor.
Community Issues/Concerns: There are no community issues/concerns.
Department Issues/Concerns: The Police Department must have vehicles that are serviced properly and ready for use twenty-four hours per day.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
102-396 |
10/09/2023 |
$66,160.00 |
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Amendment No. 1 |
102-420 |
01/01/2024 |
$26,840.00 |
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Amendment No. 2 |
24-0609 |
09/16/2024 |
$60,000.00 |
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Renewal No. 1 |
24-0744 |
11/06/2024 |
$153,000.00 |
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Renewal No. 2 |
25-0824 |
11/05/2025 |
$153,000.00 |
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Amendment No. 3 |
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$68,000.00 |
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Total Revised Amount |
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$527,000.00 |
Contract & Compliance Information
Contract Value: $68,000.00
Prime Vendor: Moon’s Service Center
Prime Status: Non-Minority
Location: Mableton, GA
County: Cobb County
Prime Value: $68,000.00 or 100.00%
Total Contract Value: $68,000.00 or 100.00%
Total Certified Value: $-0-
Exhibits Attached
Exhibit 1: Performance Evaluation
Exhibit 2: Amendment No. 2 to Form of Contract
Contact Information
title
W. Wade Yates, Chief of Police, 404-613-5705
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$66,160.00 |
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Previous Adjustments: |
$392,840.00 |
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This Request: |
$68,000.00 |
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TOTAL: |
$527,000.00 |
Fiscal Impact / Funding Source
Funding Line 1:
301-320-3201-1110: South Fulton Sub-District, Police Department, Uniform Patrol, Vehicle Maintenance & Repairs, $68,000.00
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Key Contract Terms |
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Start Date: Upon BOC approval |
End Date: 12/31/2026 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 100
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2026 |
6/30/2026 |