Department
Registration & Elections
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Registration & Elections, 22ITBC031722MH-C, Ballot Printing in an amount not to exceed $560,000.00 with Tattnall Journal, Inc. dba Tattnall Ballot Solutions (Reidsville, GA), to provide ballot printing services for the 2024 elections: Presidential Preference Primary (PPP), Presidential Primary Election, Presidential Primary Run-off Elections, Presidential General Election and the Presidential General Run-off Election. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2024, through December 31, 2024. (HELD ON 12/6/23) (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: To renew contract to provide for Printing Ballots for absentee voting for the 2024 elections: Presidential Preference Primary (PPP), Presidential Primary Election, Presidential Primary Run-off Elections, Presidential General Election and the Presidential General Run-off Election.
Scope of Work: This contract provides ballot style setup, provide pre-filled ballots for test deck and print ballots for non-partisan absentee, advance voting and Election Day. Pursuant to O.C.G.A. Section 21-2-372, “. . . ballots shall be printed on security paper that incorporates features which can be used to authenticate the ballot as an official ballot but which do not make the ballot identifiable to a particular elector.” Therefore, ballots will be produced on a Sub 80lb Dominion ImageCast Vote Secure IR security ballot paper.
Community Impact: Registration and Elections staff is not aware of any community impact.
Department Recommendation: The Department of Registration and Elections recommends approval.
Project Implications: The approval of the request to renew this existing contract will ensure the Department follows state election laws.
Community Issues/Concerns: The approval to renew the existing contract will ensure the availability of absentee ballots for these elections.
Department Issues/Concerns: The approval of the request to renew the existing contract will ensure the Department follows state election laws.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0239 |
4/13/2022 |
$76,610.00 |
|
Increase spending authority |
22-0438 |
6/15/2022 |
$149,907.74 |
|
Increase spending authority |
22-0574 |
8/17/2022 |
$181,740.00 |
|
Renewal No. 1 |
22-0926 |
12/07/2022 |
$170,000.00 |
|
Renewal No. 2 |
|
|
$560,000.00 |
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Total Revised Amount |
|
|
$1,138,257.74 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Exhibits Attached:
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contractor Performance Report
Exhibit 3: Contract Renewal Evaluation Form
Contact Information:
title
Nadine Williams, Director, Registration and Elections, 404-612-3130
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$ 76,610.00 |
|
Previous Adjustments: |
$ 501,647.74 |
|
This Request: |
$ 560,000.00 |
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TOTAL: |
$1,138,257.74 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-265-2656-1459: General, Registration & Elections, Printing - $100,000.00 (price to be determined based on election - pending 2024 budget approval)
Funding Line 2:
100-265-2654-1459: Elections, Registration & Elections, Printing - $150,000.00 (price to be determined based on election - pending 2024 budget approval)
Funding Line 3:
100-265-2655-1459: General, Registration & Elections, Printing - $80,000.00 (price to be determined based on election - pending 2024 budget approval)
Funding Line 4:
100-265-2653-1459: Elections, Registration & Elections, Printing - $150,000.00 (price to be determined based on election - pending 2024 budget approval)
Funding Line 5:
100-265-2658-1459: General, Registration & Elections, Printing - $80,000.00 (price to be determined based on election - pending 2024 budget approval)
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Key Contract Terms |
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Start Date: 1/1/2024 |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: No remaining options |
Overall Contractor Performance Rating: 100
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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5/1/2023 |
9/30/2023 |