Department
Real Estate and Asset Management
Requested Action
title
Request approval to renew existing contracts - Department of Real Estate and Asset Management, 23ITB138801C-GS, Janitorial Services for Selected Fulton County Facilities (Groups C, D & G) in the total amount not to exceed $1,404,863.00 with (A) American Facility Services, Inc. (Alpharetta, GA) in the amount not to exceed $907,928.00 for Group C (Central Libraries) and Group D (North Fulton Libraries); and (B) Good Success Company, Inc. (Atlanta, GA) in the amount not to exceed $496,935.00 for Group G (North and Central Senior Centers), to provide janitorial services for selected Fulton County facilities for Fulton County. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2025, through December 31, 2025. (APPROVED)
body
Requirement for Board Action
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background These contracts provide general cleaning for selected Fulton County facilities (Groups C, D, and G) for the Department of Real Estate and Asset Management (DREAM).
Scope of Work: The janitorial contractors shall furnish all materials, labor, tools, janitorial equipment, cleaning supplies, restroom supplies (including feminine products, soap, toilet seat covers, toilet tissue, paper towels, and other required supplies) and equipment necessary to provide the highest quality janitorial services at these facilities which consists of:
• Group C: (Central Libraries) - Consists of 6 facilities (Central, Auburn, Martin Luther King, Peachtree, Mechanicsville Libraries and Fulton County Central Warehouse) with a total of 423,952 cleanable sq. ft.
• Group D: (North Fulton Libraries) - Consists of 15 facilities (Alpharetta, Milton, Buckhead, Dogwood, East Atlanta, Kirkwood, Northeast Regional, Northside, Adamsville/Collier heights, Ponce de Leon, Roswell Branch, Sandy Springs, Fulton Library at Ocee, Northwest Atlanta, and East Roswell Libraries) with a total of 225,198 cleanable sq. ft.
• Group G: (North Senior Centers) - Consists of 5 facilities (HG Darnell, North Fulton, DC Benson, Dogwood and New Horizons) with a total of 74,002 cleanable sq. ft.; and (Central Senior Centers) which consist of two (2) facilities (Edgewood and Helene S. Mills) with a total of 30,093 cleanable sq. ft.
Community Impact: The overall community impact is to provide clean and sanitary facilities for the selected facilities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The requested spending authority in the total amount of $1,404,863.00, is an increase of $423,792.00 over 2024. The original contracts were initially for 8-months in 2024. The BOC approved the original awards on April 17, 2024, BOC Item #24-0272, in the total amount not to exceed $981,071.00 with (A) American Facility Services, Inc. ($679,630) and with (B) Good Success Company, Inc. ($301,441.00) with effective dates of May 1, 2024, through December 31, 2024.
These are time and material contracts and the requested spending authorities in the total amount of $1,404,863.00 is sufficient to cover the cost for materials, equipment, cleaning supplies and day porter labor hours to maintain the required cleaning services for FY2025.
Project Implications: These contracts are intended to ensure clean and sanitary County facilities. An effective cleaning program is critical component to keeping a healthy and productive environment.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If these renewal contracts are not approved, the Department will not be able to provide janitorial services for these selected County facilities.
Contract Modification
(A) American Facility Services, Inc.
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0272 |
4/17/24 |
$679,630.00 |
|
1st Renewal |
|
|
$907,928.00 |
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Total Revised Amount |
|
|
$1,587,558.00 |
(B) Good Success Company, Inc.
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0272 |
4/17/24 |
$301,441.00 |
|
1st Renewal |
|
|
$496,935.00 |
|
Total Revised Amount |
|
|
$798,376.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $1,404,863.00
(A)
Contract Value: $907,928.00
Prime Vendor: American Facility Services, Inc.
Prime Status: Non-Minority
Location: Alpharetta, GA
County: Fulton County
Prime Value: $499,360.40 or 55.00%
Subcontractor: Simplee Clean LLC
Subcontractor Status: African American Female Business Enterprise
Location: Atlanta, GA
County Fulton County
Subcontractor Value: $181,585.60 or 20.00%
Subcontractor: Carter’s Professional Cleaning Service
Subcontractor Status: African American Female Business Enterprise
Location: Alpharetta, GA
County: Fulton County
Subcontractor Value: $45,396.40 or 5.00%
Subcontractor: Goldie Solutions
Subcontractor Status African American Female Business Enterprise
Location: Lithia Springs, GA
County: Douglas County
Subcontractor Value: $136,189.20 or 15.00%
Subcontractor: Phenomenal Janitorial & Maintenance
Subcontractor Status: African American Female Business Enterprise
Location: Jonesboro, GA
County: Clayton County
Subcontractor Value: $45,396.40 or 5.00%
Total Contract Value: $907,928.00 or 100.00%
Total Certified Value: $408,567.60 or 45.00%
(B)
Contract Value: $496,935.00
Prime Vendor: Good Success Company, Inc.
Prime Status: Small Business Enterprise (SBE)
Location: College Park, GA
County: Fulton County
Prime Value: $496,935.00 or 100.00%
Total Contract Value: $496,935.00 or 100.00%
Total Certified Value: $496,935.00 or 100.00%
Grand Contract Value: $1,404,863.00 or 100.00%
Grand Certified Value: $905,502.60.00 or 64.45%
Exhibits Attached
Exhibit 1: Contract Renewal Agreements
Exhibit 2: Performance Evaluation
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$981,071.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$1,404,863.00 |
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TOTAL: |
$2,385,934.00 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5221-1176: General, Real Estate and Asset Management, Cleaning Services- $1,404,863.00 “Subject to availability of funding adopted for FY2025 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2025 |
End Date: 12/31/2025 |
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Cost Adjustment: |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating:
American Facility Services, Inc.(Group C) 97
American Facility Services, Inc.(Group D) 85
Good Success Company, Inc.(Group G) 73
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2024 |
6/30/2024 |