Department
Finance
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a Cooperative Agreement to renew an existing contract and increase spending authority - Finance Department, 24ROTH1113C-MH, Temporary Staffing Services in the amount of $246,480.00 with Roth Staffing Companies L.P. to provide temporary accounting staffing services. This action exercises the only renewal option. No renewal option remains. Effective dates: April 1, 2025 through December 31, 2025. (APPROVED AS AMENDED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
Scope of Work: Finance Department obtained a contract with Roth Staffing Companies for professional accounting temporary staffing services in the amount of $50,000 for the term of October 1, 2024, through March 31, 2025. This action extends the existing contract for the two temporary accounting staff through the end of the year 2025 at a collective cost of $162,240 and also provides funding for one additional accountant through the end of the 2025 fiscal year at a cost of $84,240 as the department continues efforts to recruit for permanently placed employees in these functional roles.
Community Impact: None
Department Recommendation: Recommend approval
Project Implications: Maintain level of effort for accounting services until permanent placements are made by Finance.
Community Issues/Concerns: None
Department Issues/Concerns: None
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
102-369 |
11/13/24 |
$50,000.00 |
|
1st Renewal |
|
|
$246,480.00 |
|
Total Revised Amount |
|
|
$296,480.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
N/A
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contract Renewal Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
Hakeem Oshikoya, Finance Director, 404-612-7641
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$50,000.00 |
|
Previous Adjustments: |
0 |
|
This Request: |
$246,480.00 |
|
TOTAL: |
$296,480.00 |
Fiscal Impact / Funding Source
Funding Line 1:
100-210-2114-1184 Finance, General Accounting, Temporary Services Agency
|
Key Contract Terms |
|
Start Date: 4/1/2025 |
End Date: 12/31/2025 |
|
Cost Adjustment: $246,480 |
Renewal/Extension Terms: To 12/31/2025 |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
1/1/2025 |
3/18/2025 |