Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval of the lowest responsible bidder - Department of Public Works, 23ITBC139448A-JWT, Truck Mounted CCTV Sewer Pipe Inspection System, in an amount not to exceed $240,183.13 with Schwalm USA LLC, (Greenville, SC), for the purchase of one (1) truck mounted CCTV sewer pipe inspection system effective upon BOC approval. This is a one-time procurement. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☒
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: Purchase of one (1) truck mounted CCTV. Four (4) bidders responded to the solicitation. The apparent low bidder was deemed non-responsive due to their camera system not meeting the required specifications listed in the ITB.
Scope of Work: This CCTV camera system is needed to perform CCTV camera inspection in pipes 8 inches and larger throughout the sanitary sewer collection system. This truck-mounted system will be able to move around the County, making it possible to record live footage of the sanitary sewer collection system. The system’s features include zero radius steering, continuous camera rotation, automatic tilt compensation, front and rear cameras, and a sealed air-tight camera submersible up to 164 feet. This system is also equipped with a location transmitter that puts out two different frequencies to locate its position in the pipe from the surface. This purchase is necessary because the sanitary sewer lines within the collection system in Fulton County require inspection on a regular basis and the system will allow work crews to inspect both large and small diameter sanitary sewer pipes with equipment designed to operate above and below water surfaces.
Community Impact: Without this piece of equipment, the Public Works Department would have difficulty accurately identifying problems within the sanitary sewer system. Of particular concern are issues within pipes that lead to sanitary sewer overflows, which could impact the community, health, and State of Georgia waterways. The impact would be throughout the service area.
Department Recommendation: The Department of Public Works recommends approval.
Project Implications: The truck-mounted CCTV sewer pipe inspection was included in the 2023 Budget for Public Works, North and South Fulton Sewer Maintenance Divisions, and the system will be managed by existing staff.
Community Issues/Concerns: The Department of Public Works is not aware of any community issues or concerns.
Department Issues/Concerns: Staff at the Department of Public Works has no issues or concerns.
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $240,183.13
Prime Vendor: Schwalm USA LLC,
Prime Status: Non-Minority
Location: Greenville, SC
County: Greenville County
Prime Value: $240,183.13 or 100.00%
Total Contract Value: $240,183.13 or 100.00%
Total Certified Value: -0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Department Recommendation Letter
Exhibit 2: Bid Tabulation Sheet
Exhibit 3: Contractor Performance Memo
Contact Information (Type Name, Title, Agency and Phone)
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Roy Barnes, Deputy Director, Public Works 404-612-6317
Contract Attached
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No
Previous Contracts
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No
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$240,183.13 |
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TOTAL: |
$240,183.13 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
201-540-5459-1450: Water & Sewer Revenue, Public Works, Maintenance Supplies - $240,183.13.
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Key Contract Terms |
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Start Date: Non-applicable |
End Date: Non-applicable |
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Cost Adjustment: |
Renewal/Extension Terms: One-time procurement |
Overall Contractor Performance Rating: New Vendor
Would you select/recommend this vendor again?
Choose an item.
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Report Period Start: |
Report Period End: |
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N/A |
N/A |