Department
Real Estate and Asset Management
Requested Action
title
Request approval of statewide contract - Department of Real Estate and Asset Management, SWC 99999-001-SPD0000154-0001, Facility Maintenance Solution in the amount not to exceed $607,993.36 with CGL Facility Management, LLC (Fayetteville, GA), to continue providing preventive and corrective maintenance services and requested capital improvement projects for the following County-owned facilities: 1) 5710 Stonewall Tell Road, College Park, GA 30349; 2) 1249 Donald Lee Hollowell Pkwy NW, Atlanta, GA 30318; and 3) 515 Fairburn Road SW, Atlanta, GA 30331. Facilities 1 and 2 are currently leased to the State of Georgia Department of Human Services. Effective dates: July 15, 2026, through December 31, 2026.
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Requirement for Board Action
In accordance with Purchasing Code Section 102-462, requests for approval of statewide contracts of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
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All Districts |
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District 1 |
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District 2 |
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District 3 |
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District 4 |
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District 5 |
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District 6 |
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Is this a purchasing item?
Yes
Summary & Background: The initial award for this service was approved by the BOC on December 17, 2025, as Item #25-0967, in the total amount not to exceed $926,782.76 for Facility Maintenance Solution with CGL Facility Management, LLC, to continue providing preventive and corrective maintenance services and requested capital improvement projects for several County-owned facilities, with an effective date: January 1, 2026, through July 14, 2026.
The existing Statewide Contract 99999-001-SPD0000154-0001 expired on July 14, 2026. The State of Georgia extended the existing Statewide Contract from July 15, 2026 through July 14, 2027 (see Exhibit 2).
DREAM is requesting approval to utilize a statewide contract to continue providing preventive and corrective maintenance services for the County-owned facilities, for the remainder of FY2026, with a term of July 15, 2026, through December 31, 2026.
Scope of Work: The statewide contractor, CGL Facility Management, LLC will operate, maintain, monitor, and adjust the day-to-day operations of all mechanical, electrical, and building systems for the County-owned facilities located at: 1) 5710 Stonewall Tell Road, College Park, GA 30349; 2) 1249 Donald Lee Hollowell Pkwy NW, Atlanta, GA 30318; and 3) 515 Fairburn Road SW, Atlanta, GA 30331. Facilities 1 and 2 are currently leased to the State of Georgia Department of Human Services. The contractor is also fully responsible for providing customer service, quality control and all other services.
Basic services shall include:
• Facility management: day-to-day management
• Landscaping/Grounds
• Electrical systems
• Security systems including but not limited to audio systems, video systems, CCTV, and cable TV
• Lighting preventive maintenance on all interior and exterior lighting
• Heating, ventilation. and air conditioning equipment including but not limited to direct exchange cooling units, heat pumps, air handling units, roof tops, exhaust fans coils and refrigerant piping
• Fire alarm including, but not limited, to fire suppression system, fire sprinklers, fire extinguishers and fire panels
• Fire sprinkler systems
• Plumbing and sewer including, but not limited to, pipes, service pipes, drains, sumps, backflow prevention devices, sewage grinders, septic tanks, pumps, water heaters, sinks, showers, toilets, faucets, water purifiers, garbage disposals, washer lines, floor drains, and leak detection.
Cost Breakdown of DFCS Facilities Corrective Maintenance and Capital Improvement:
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Location |
Base Contract for Operations & Maintenance / Corrective Maintenance (County Funded) |
Projected Total Capital Cost |
Capital Project Description |
Total O & M/ Corrective & Capital Cost per Facility |
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1 |
5710 Stonewall Tell Road |
O&M - $163,685.60 Corrective - $73,239.00 |
$0.00 |
None identified at this time |
$236,924.60 |
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2 |
515 Fairburn Road |
O&M - $138,063.76 Corrective - $83,005.00 |
$0.00 |
None identified at this time |
$221,068.76 |
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3 |
1249 Donald Lee Hollowell |
Funded by State of Georgia |
$150,000.00 (Funded by State of Georgia’s capital Reserve Fund) |
State Requested Capital Renovations |
$150,000.00 |
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Total Costs |
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$607,993.36 |
Community Impact: None that the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
This is a time and materials contract that covers the costs for replacement of
Parts and components and labor for corrective maintenance and repairs for these facilities. It will also facilitate capital projects at 1249 Donald Lee Hollowell Pkwy NW, Atlanta, GA 30318, using State of Georgia reserve funding held by Fulton County.
DREAM’s Greater Fulton Maintenance Division will collaborate and manage the facility maintenance responsibilities with the Contractor.
Project Implications: Failure to approve this Agenda Item could result in the Department being in breach of the County’s lease with the State of Georgia.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If this statewide contract is not approved, the County will have no means of providing maintenance services for three (3) facilities as follows: 1) 5710 Stonewall Tell Road, College Park, GA 30349; 2) 1249 Donald Lee Hollowell Pkwy NW, Atlanta, GA 30318; and 3) 515 Fairburn Road SW, Atlanta, GA 30331 or to pay the Contractor for State of Georgia requested capital work per the current terms and conditions of the existing lease agreement.
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not Applicable
Exhibits Attached
Exhibit 1: SWC 99999-001-SPD0000154-0001
Exhibit 2: Statewide Contract Extension
Exhibit 3: CGL Price Adjustment
Exhibit 4: Contractor’s Performance Report
Exhibit 5: Cooperative Purchasing Justification and Approval Form
Contact Information
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$607,993.36 |
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TOTAL: |
$607,993.36 |
Fiscal Impact / Funding Source
Funding Line 1:
Funding Line 1: 100-520-5220-1160: General, Real Estate and Asset Management, Professional Services- $457,993.36
Funding Line 2:
507-620-620A-1424: Capital Reserve, DFACS, Renovations - $150,000.00
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Key Contract Terms |
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Start Date: 7/15/2026 |
End Date: 12/31/2026 |
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Cost Adjustment: N/A |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating:79
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2026 |
3/31/2026 |