Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Public Works, 23RFP139483K-DB, TSPLOST Program Management Services in an amount not to exceed $118,000.00 with Goodwyn Mills Cawood, LLC (GMC), for program management services in the execution of the Transportation Special Purpose Local Option Sales Tax (TSPLOST). This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2025, through December 31, 2025. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Infrastructure and Economic Development
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: Program management services include the preparation of reports and technical memorandum, conducting meetings, and following all requirements contained in SB369 to ensure Fulton County’s compliance with state law. Since the fall of 2020, the TSPLOST program has been managed by the Department of Public Works with the assistance of a consultant to ensure compliance with state requirements, while the individual cities involved in the program have managed the specific transportation improvements.
Scope of Work: The consultant will be responsible for the following major work elements between the award of the contract through the end of the current TSPLOST Program.
A. Capital Project Tracking
B. Monthly Financial Distribution
C. Citizen Oversight Council Meetings
D. Annual audit of the TSPLOST Program
E. Special Services
Community Impact: There is no direct impact to the community with this program management contract. However, indirectly, the proper management of the TSPLOST program is necessary to meet all the state requirements related to the program.
Department Recommendation: The Department of Public Works recommends approval.
Project Implications: Without proper TSPLOST program management, Fulton County may not be in compliance with the state requirements that allow for the collection of additional sales tax for transportation improvements.
Community Issues/Concerns: No community issues or concerns have been raised by the community to the Department of Public Works.
Department Issues/Concerns: The Department of Public Works does not have any concerns with the proposed scope of work presented by the consultant.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0784 |
11/1/2023 |
$118,000.00 |
|
1st Renewal |
|
|
$118,000.00 |
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Total Revised Amount |
|
|
$236,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $118,000.00
Contract Value: $118,000.00
Prime Vendor: Goodwyn Mills and Cawood, LLC
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $118,000.00 or 100.00%
Total Contract Value: $118,000.00 or 100.00%
Total Certified Value: $0.00
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contract Renewal Evaluation Form
Exhibit 3: Contactor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
David Clark, Director, Department of Public Works. 404-612-2804
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$118,000.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$118,000.00 |
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TOTAL: |
$236,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
308-540-5401-1160: TSPLOST, Public Works, Professional Services
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Key Contract Terms |
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Start Date: 1/1/2025 |
End Date: 12/31/2025 |
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Cost Adjustment: |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating: 100
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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3/27/2024 |
6/20/2024 |