Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase the spending authority - Department of Real Estate and Asset Management, Bid#22ITB134894C-MH, Maintenance and Testing of Fire Intrusion Alarm Systems in the total amount not to exceed $20,000.00 with Entec Systems, Inc. (Suwanee, GA), to provide immediate repair/or replacement of malfunctioning fire alarm systems located at three (3) Fulton County facilities: HJC Bowden Senior Multipurpose Center, Adamsville Regional Health Center, and Auburn Avenue Research Library. Effective upon BOC approval.
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background The requested increase in spending authority will address unforeseen repair/replacement needs identified during annual maintenance of the fire alarm systems at three (3) County facilities. This immediate repair/replacement allows the County to be in compliance with regulation NFPA-72 (National Fire Protection Association).
Replacement Costs:
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County Facility |
Description of Work |
Cost |
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1 |
HJC Bowden Senior Multipurpose Center 2885 Church Street Atlanta, GA 30344 |
Replace and install new fire-lite manual pull station, rear exit to Adult Call pull station, system sensor conventional duct detector, riser room detector, batteries in Evac Panel, and repair wiring on FACP NAC 2 & 4 and power supply NAC |
$1,911.33 |
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2 |
Adamsville Regional Health Center, 3700, Martin Luther King, Jr Drive Atlanta, GA 30331 |
Replace and install new Silent Knight 6808 FACP & remote annunciation, and provide programming & check-out |
$6,176.62 |
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3 |
Auburn Avenue Research Library 101 Auburn Ave NE Atlanta, GA 30303 |
Replace a damaged Notifier FACP and NAC Power Supplies and install new Honeywell 10-amp NAC Power Supply, Notifier parts, and provide programming & check-out |
$11,953.20 |
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Total Costs |
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$20,041.15 |
Scope of Work: The underlying contract furnishes all materials, parts, labor, equipment, and appurtenances necessary to provide on-site preventive maintenance and testing of fire-intrusion alarm systems tasks for all system components to include fire alarm main and sub panels including intrusion alarm connections for Fulton County facilities.
The scope of work also includes, but not limited to:
• LED lamp & batteries
• Smoke and heat detectors
• Horns and strobes
• Duck smoke detector
• Pull stations
• Fireman phone jacks
• Override panels
The requested increased spending authority in the amount of $20,000.00 will allow DREAM to both complete the necessary repair/replacement of these identified malfunctioning fire alarm systems in these three (3) County facilities and have sufficient spending authority for the remainder of FY2025 to cover annual testing of fire intrusion alarm system services Countywide.
Community Impact: Failure of fire alarm can also place the building out of compliance with Fire and Life safety Codes affecting its eligibility to continue County operations. This will cause enormous uncertainty in the operation of the system and potential risk to the property of Fulton County.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The replacement project will be managed by the Department of Real Estate and Asset Management, Central Fulton Building Maintenance Division.
Project Implications: Current fire code/regulations requires that all fire alarm and suppression systems be tested with any noted deficiencies addressed in short order as mandated by the State Fire Marshall. Non-compliance also could result in potential life-safety risks for employees and visitors to Fulton Count facilities.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If this increase in spending is not approved, the Department will not be able to provide the required maintenance and testing of fire- intrusion alarm systems in Fulton County facilities and without testing to determine deficiencies in the systems, it will increase risk for the County
Contract Modification
(B) Entec Systems, Inc.
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0873 |
11/16/22 |
$35,000.00 |
|
Increase Spending Authority No. 1 |
23-0374 |
6/7/23 |
$35,975.00 |
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1st Renewal |
23-0660 |
10/4/23 |
$35,000.00 |
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2nd Renewal |
24-0622 |
10/2/24 |
$35,000.00 |
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Increase Spending Authority No. 2 |
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$20,000.00 |
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Total Revised Amount |
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$160,972.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $ 20,000.00
Prime Vendor: Entec Systems, Inc.
Prime Status: Non-Minority
Location: Suwanee, GA
County: Gwinnett County
Prime Value: $20,000.00 or 100.00%
Subcontractor: None
Total Contract Value: $20,000.00 or 100.00%
Total Certified Value: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No. 2 to Form of Contract
Exhibit 2: Cost Proposals
Exhibit 3: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$35,000.00 |
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Previous Adjustments: |
$105,975.00 |
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This Request: |
$20,000.00 |
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TOTAL: |
$160,975.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5221-1116: General, Real Estate and Asset Management, Building Maintenance- $20,000.00
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: 12/31/2025 |
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Cost Adjustment: Click here to enter text. |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: 79
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2025 |
3/31/2025 |