Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Public Works, 24ITB1302727A-KM, South Fulton Maintenance & Operations Center Demonstration in an amount not to exceed $21,422.34 with Crabapple Turf Management, Inc. dba Crabapple LandscapEXPERTS (Alpharetta, GA), to provide landscape maintenance services. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2025, through December 31, 2025. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: The Department of Public Works request approval to renew existing contract to provide landscape maintenance services.
Scope of Work: The contract provides comprehensive landscape maintenance services for the pollinator and rain gardens located at the Demonstration Garden at the South Fulton Operations and maintenance Center on Cochran Road in South Fulton.
Community Impact: The garden serves as an outdoor garden and classroom for education of staff, local schools, businesses, and citizens on the importance of water-wise landscaping, wildlife and pollinators.
Department Recommendation: Department of Public Works recommend approval to renew existing contract.
Project Implications: The ongoing maintenance of the garden would allow Public Works the ability to provide the community with continued educational and outreach opportunities on water conservation, water quality, and environmental stewardship.
Community Issues/Concerns: The Department of Public Works is not aware of any issues/concerns raised by the community.
Department Issues/Concerns: The Department of Public Works does not have any issues or concerns with the agreement.
Contract Modification:
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
102-369 |
09/23/2024 |
$21,422.34 |
|
1st Renewal |
|
|
$21,422.34 |
|
Total Revised Amount |
|
|
$42,844.68 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $21,422.34
Prime Vendor: Crabapple LandscapExperts
Prime Status: Non-Minority
Location: Alpharetta, GA
County: Fulton County
Prime Value: $21,422.34 or 100.00%
Total Contract Value: $21,422.34 or 100.00%
Total Certified Value: $0.00
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contract Renewal Evaluation Form
Exhibit 3: Performance Memo
Contact Information (Type Name, Title, Agency and Phone)
title
Corlette Banks, Environmental Program Manager, Public Works, 404-612-8097
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$21,422.34 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$21,422.34 |
|
TOTAL: |
$42,844.68 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
201-540-5401-1160: Water & Sewer Revenue Fund, Public Works, Professional Services $21,422.34
|
Key Contract Terms |
|
Start Date: 1/1/2025 |
End Date: 12/31/2025 |
|
Cost Adjustment: |
Renewal/Extension Terms: 1 renewal option remains |
Overall Contractor Performance Rating: New Vendor
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
N/A |
N/A |