Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to extend existing contracts - Department of Real Estate and Asset Management, Bid#17ITB107780C-GS, Standby Emergency Repair and Restoration Services in the total amount of $495,000 with: (A) Blackmon Mooring of Atlanta, LLC (Norcross, GA), in the amount of $165,000; (B) CRM Services, LLC (Austell, GA), in the amount of $165,000; and (C) Full Circle Restoration & Construction Services, Inc. (Duluth, GA), in the amount of $165,000, to provide continued standby emergency repair and restoration services for Fulton County facilities for two (2) additional months. Effective dates: March 1, 2021 through April 30, 2021.
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract & necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: These contracts provide all parts, labor, equipment, transportation and material necessary to perform emergency repair and restoration services in the event of fire, storm, water or other accidental damage to Fulton County facilities. This service operates on an “as needed” standby basis. The scope of work includes but is not limited to: repair and/or restoration of facility damage resulting from natural or man-made causes. Repair and/or restoration of life safety systems such as fire alarm systems, sprinkler systems and intrusion alarm systems which are damaged by any kind of event may be necessary. Emergency services may also be required in the event of a malfunction of building systems (i.e., heating, electrical) and must be temporarily alleviated in order to maintain facility operation. The contract also provides environmental tests including air and water quality tests.
Community Impact: This effort is necessary for the environmental health and comfort of the patrons and employees in County facilities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval to extend existing contracts to provide continued standby emergency repair and restoration services for Fulton County facilities for two (2) additional months from March 1, 2021 through April 30, 2021. The BOC approved the 1st extension on December 2, 2020, as Item #20-0879 for two months from January 1, 2021 through February 28, 2021, to ensure continued standby emergency and restoration services until the new contracts are executed for FY2021. Now, we are requesting a 2nd extension for two (2) more additional month time period effective; March 1, 2021 through April 30, 2021, is being requested to allow more time to complete the RFP evaluation and selection of recommended proposals, BOC approval and contract execution process. The new RFP #20RFP127348C-CG closing date is Jan 26, 2021. This extension ensures continued standby emergency repair and restoration services until the entire new RFP solicitation process is completed. The existing contracts under #17ITB107780C-GS will expire on February 28, 2021. We anticipate new contracts to begin May 1, 2021. Historical Expenditures: FY2020: The County’s expenditures as of 12/31/2020, $2,047,339.04 (This is not including pending expenditures for emergency restoration services and COVID-19 responses) FY2019: The County spent $2,167,478.39 FY2018: The County spent $1,540,800.51
Project Implications: These contracts provide a complete emergency disaster response, recovery and restoration services that respond immediately in case of catastrophe situation to Fulton County facilities. The County does not have the manpower and equipment required for services of this nature.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If these contract extensions are not approved, the County will not be able to respond emergencies by providing restoration services like water and fire damages restorations. This will result in interruption of County services and in loss of value of County properties.
Contract Modification
(A) Blackmon Mooring of Atlanta, LLC
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
17-1069 |
12/20/17 |
$500,000.00 |
|
1st Renewal |
18-0628 |
9/5/18 |
$1,000,000.00 |
|
2nd Renewal |
19-0846 |
10/16/19 |
$1,200,000.00 |
|
Contract Extension No. 1 |
20-0879 |
12/2/20 |
$165,000.00 |
|
Contract Extension No. 2 |
|
|
$165,000.00 |
|
Total Revised Amount |
|
|
$3,030,000.00 |
(B) CRM Services, LLC
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
17-1069 |
12/20/17 |
$500,000.00 |
|
1st Increase Spending Authority |
18-0387 |
6/6/18 |
$374,498.00 |
|
1st Renewal |
18-0628 |
9/5/18 |
$1,000,000.00 |
|
2nd Increase Spending Authority |
19-0744 |
9/18/19 |
$450,000.00 |
|
2nd Renewal |
19-0846 |
10/16/19 |
$1,200,000.00 |
|
Contract Extension No. 1 |
20-0879 |
12/2/20 |
$165,000.00 |
|
Contract Extension No. 2 |
|
|
$165,000.00 |
|
Total Revised Amount |
|
|
$3,854,498.00 |
(C) Full Circle Restoration
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
17-1069 |
12/20/17 |
$500,000.00 |
|
1st Renewal |
18-0628 |
9/5/18 |
$1,000,000.00 |
|
2nd Renewal |
19-0846 |
10/16/19 |
$1,200,000.00 |
|
Contract Extension No. 1 |
20-0879 |
12/2/20 |
$165,000.00 |
|
Contract Extension No. 2 |
|
|
$165,000.00 |
|
Total Revised Amount |
|
|
$3,030,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $495,000.00
(A)
Contract Value: $165,000.00
Prime Vendor: Blackmon Mooring of Atlanta, LLC
Prime Status: Non-Minority
Location: Haltom City, TX
County: Tarrant County
Prime Value: $165,000.00 or 100.00%
Total Contract Value: $165,000.00 or 100.00%
Total M/FBE Value: $-0-
(B)
Contract Value: $165,000.00
Prime Vendor: CRM Services, LLC
Prime Status: Non-Minority
Location: Austell, GA
County: Cobb County
Prime Value: $165,000.00 or 100.00%
Total Contract Value: $165,000.00 or 100.00%
Total M/FBE Value: $-0-
(C)
Contract Value: $165,000.00
Prime Vendor: Full Circle Restoration Construction Services, Inc.
Prime Status: Hispanic Male Business Enterprise-Non-Certified
Location: Duluth, GA
County: Gwinnett County
Prime Value: $156,387.00 or 94.78%
Subcontractor: Southern Flooring and Interiors
Subcontractor Status: Non-Minority
Location: Lawrenceville, GA
County: Gwinnett County
Contract Value: $627.00 or 0.38%
Subcontractor: Porter Steel
Subcontractor Status: Non-Minority
Location: Lilburn, GA
County: Gwinnett County
Contract Value: $627.00 or 0.38%
Subcontractor: CRDN- Certified Restoration Dry Cleaning Network
Subcontractor Status: Non-Minority
Location: Marietta, GA
County: Cobb County
Contract Value: $627.00 or 0.38%
Subcontractor: SP Petroleum Transporters
Subcontractor Status: Non-Minority
Location: Ellenwood, GA
County: Clayton County
Contract Value: $627.00 or 0.38%
Subcontractor: ERS of Metro Atlanta
Subcontractor Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Contract Value: $627.00 or 0.38%
Subcontractor: Culpepper Group
Subcontractor Status: Non-Minority
Location: Marietta, GA
County: Cobb County
Contract Value: $627.00 or 0.38%
Subcontractor: American Environmental Management Services
Subcontractor Status: Non-Minority
Location: Decatur, GA
County: Dekalb County
Contract Value: $627.00 or 0.38%
Subcontractor: Century Fire Protection
Subcontractor Status: Non-Minority
Location: Duluth, GA
County: Gwinnett County
Contract Value: $627.00 or 0.38%
Subcontractor: Applied Technical Services
Subcontractor Status: Non-Minority
Location: Marietta, GA
County: Cobb County
Contract Value: $627.00 or 0.38%
Subcontractor: Marquise Plumbing
Subcontractor Status: Non-Minority
Location: Suwanee, GA
County: Gwinnett County
Contract Value: $1,171.50 or 0.71%
Subcontractor: Thrower Electric
Subcontractor Status: Non-Minority
Location: Loganville, GA
County: Walton County
Contract Value: $627.00 or 0.38%
Subcontractor: United Maintenance
Subcontractor Status: White Female Business Enterprise-Non-Certified
Location: Atlanta, GA
County: Fulton County
Contract Value: $1,171.50 or 0.71%
Total Contract Value: $165,000.00 or 100.00%
Total M/FBE Value: $157,558.50 or 95.49%
Grand Contract Value: $495,000.00 or 100.00%
Grand M/FBE Value: $157,558.00 or 31.83%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Extension No. 2 to Form of Contracts
Exhibit 2: Contractor’s Performance Reports
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$1,500,000.00 |
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Previous Adjustments: |
$7,919,498.00 |
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This Request: |
$495,000.00 |
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TOTAL: |
$9,914,498.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Approval to Award |
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End Date: |
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Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
500-520-5200-M004: Capital, Real Estate and Asset Management, Interiors -$495,000 “The ability to commit funds will be dependent on the availability of resources provided as part of DREAM Pay as You Go capital program, and end-user/departmental operating/capital funding as identified” adopted for FY2021 and “Situations that are Emergency Based, Sudden and Accidental will be reimbursed back by Risk Management” “This is a Standby Contract”
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Key Contract Terms |
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Start Date: 3/1/2021 |
End Date: 4/30/2021 |
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Cost Adjustment: Click here to enter text. |
Renewal/Extension Terms: Two (2) months extension |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2021 |
4/30/2021 |