Department
Real Estate and Asset Management
Requested Action
title
Request approval of a statewide contract - Department of Real Estate and Asset Management, SWC90816, Motor Vehicle Maintenance & Inventory Management Services, in the amount not to exceed $955,000.00 with Automotive Rentals, Inc. dba Holman (Mt. Laurel, NJ), to provide maintenance and repair services for specialized heavy equipment and other fleet vehicles for Fulton County. Effective date: January 1, 2026 through December 31, 2026. (APPROVED)
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Requirement for Board Action
In accordance with Purchasing Code Section 102-462, requests for approval of statewide contracts of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background This statewide contract provides maintenance and repair services for specialized heavy equipment, as well as repairs to both pursuit and administrative vehicles.
This statewide contract with Automotive Rentals, Inc. dba Holman allows the County to continue using a statewide network to utilize a single procurement vehicle to consolidate and coordinate outside repairs for heavy/specialized vehicles and equipment for the 20+ vehicle brands within the County’s existing fleet.
Vehicles in the heavy and specialized equipment category require specialized mechanics and equipment or requires repairs that can only be performed by a factory authorized vendor. The Department does not have adequate staffing, equipment, or resources to conduct repairs or preventative maintenance in the heavy equipment category.
Scope of Work: This contract provides active supervision of the vendors in the network including quality of service, billing, invoicing, and the hourly fee structure for each repair type. The scope of service includes all labor, parts, equipment, materials, and transportation for the repair of the County-owned equipment or vehicles placed in the network. The annual network fees are $5.82 per month/per vehicle.
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Vehicle Category |
Number of Vehicles/Equipment |
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Heavy/Specialized Equipment |
181 |
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Passenger Vehicles |
939 |
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Total |
1,120 |
Community Impact: None that the Department is aware of.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
This is a time and materials contract and the requested spending authority in the total amount of $955,000.00 will cover the costs for all labor, parts, equipment, materials and transportation for the maintenance and repairs of County-owned vehicles or equipment.
The contract management is coordinated by the Department of Real Estate and Asset Management, Central Maintenance Fleet Division.
Project Implications: The approval of this statewide contract will provide timely, cost-effective vehicle maintenance services through a comprehensive network of commercial maintenance repair.
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: If this statewide contract is not approved, DREAM will not have a means to facilitate major vehicle repairs or heavy equipment repairs.
Contract Modification No, this is a new procurement
Contract & Compliance Information
Exhibits Attached
Exhibit 1: SWC90816
Exhibit 2: Cooperative Purchasing Justification and Approval Form
Exhibit 3: Contractor Performance Report
Contact Information
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$955,000.00 |
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TOTAL: |
$955,000.00 |
Fiscal Impact / Funding Source
Funding Line 1:
700-520-5223-1710: General, Real Estate and Asset Management, Garage Parts- $632,500.00 “Subject to availability of funding adopted for FY2026 by BOC”
Funding Line 2:
203-540-5482-1160: Water & Sewer R&E, Public Works, Professional Services $322,500.00 “Subject to availability of funding adopted for FY2026 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2026 |
End Date: 12/31/2026 |
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Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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7/1/2025 |
9/30/2025 |