Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidders - Department of Real Estate and Asset Management, 23ITB138782C-JNJ, Glass and Plexiglas Repair and Replacement in the total amount not to exceed $105,000.00 with (A) Brad Construction Company II, LLC (Fayetteville, GA) in the amount not to exceed $65,000.00; and (B) P & E Mirror and Glass, LLC (Atlanta, GA) in the amount not to exceed $40,000.00, to provide glass and plexiglas repair and replacement on an as needed for the County. Effective January 1, 2024 through December 31, 2024, with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval of the lowest responsible bidders to provide Glass and Plexiglas Repair and Replacement on an “as-needed” basis for FY2024.
Scope of Work: These contracts furnish repair, installation and/or replacement of glass and/or Plexiglas at various locations on an “as needed” basis. The detailed scope of work will vary by individual project as assigned over the term of the contract. The scope of work includes the removal and replacement of existing damaged glass for items such as, but not limited to, plate glass, table-top glass, storefront glass, passageway door glass, shower door glass, mirrors, glass supplies and materials. Glass products exclude automobiles and truck window glass.
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Procedure for Basis of Award:
The recommendation for the award was based on the lowest responsive and responsible bidder price per line item and by calculating the normal hourly rate and by the estimated hours to determine labor cost.
The requested spending authority is sufficient to cover the cost for labor, materials, and pending repairs and replacement of glass windows and Plexiglas projects which is coming out warranty due to increase of climate related damages for FY2024.
Project Implications: These contracts require specialty tools, equipment, training, and skills. Glass and Plexiglas repair and replacement will not be performed in a timely or cost-effective manner if this contract is not approved.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If these contracts are not approved, the Department cannot provide glass and Plexiglas repair and replacement for Countywide facilities.
Contract Modification: This is a new procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $105,000.00
(A)
Prime Vendor: Brad Construction Company II, LLC
Prime Status: African American Male Business Enterprise
Location: Fayetteville, GA
County: Fayette County
Prime Value: $65,000.00 or 100.00%
Total Contract Value: $65,000.00 or 100.00%
Total Certified Value: $65,000.00 or 100.00%
(B)
Prime Vendor: P & E Mirror and Glass, LLC
Prime Status: African American Female Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $40,000.00 or 100.00%
Total Contract Value: $40,000.00 or 100.00%
Total Certified Value: $40,000.00 or 100.00%
Grand Contract Value: $105,000.00 or 100.00%
Grand Certified Value: $105,000.00 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Contractor’s Performance Reports
Exhibit 3: Department Recommendation Memo
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$105,000.00 |
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TOTAL: |
$105,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5220-1116: General, Real Estate and Asset Management, Building Maintenance- $40,000 “Subject to availability of funding adopted for FY2024 by BOC”
Funding Line 2:
100-520-5221-1116: General, Real Estate and Asset Management, Building Maintenance- $65,000 “Subject to availability of funding adopted for FY2024 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2024 |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: Two renewal options |
Overall Contractor Performance Rating: 82
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2023 |
6/30/2023 |