Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase spending authority - Department of Real Estate and Asset Management, 20ITB125775C-CG, Electrical On Call Maintenance Services Countywide in the total amount of $43,000.00 with (A) Capital City Electrical Services, Inc. (Norcross, GA), to provide immediate replacement and installation of damaged and malfunctioning electrical equipment at three Fulton County facilities: Dorothy Benson Senior Multipurpose Center, Central Maintenance Facility, and the North Fulton Customer Service Center. Effective upon BOC approval. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This request is to increase spending authority to cover the costs to provide immediate replacement and installation of damaged and malfunctioning electrical equipment at three Fulton County facilities: Dorothy Benson Senior Multipurpose Center, Central Maintenance Facility, and the North Fulton Customer Service Center.
Scope of Work: This contract furnishes all materials, labor, tools, equipment, and appurtenances necessary to provide on-site emergency electrical on-call maintenance services on an “as needed” basis for Countywide facilities.
The Scope of Work also includes but is not limited to:
• General lighting systems
• Distribution subpanels
• Motor starters not part of automated operations
• Receptacles
• Small water heaters
• Problems related to partial power loss in the buildings
• Emergency installation/extension of low and medium voltage power
• Operational problems on small (less than 10 hp) motor, pumps, fountains etc.
• Replacement and installation of lamps
• Trouble shoot the electrical system in County facilities
• Replacement and installation of distribution transformers
Costs Breakdown per County Facility:
|
County Facility |
Project Description |
Project Cost |
1 |
Dorothy Benson Senior Multipurpose Center |
Remove, furnish, and install one (1) new surface mounted nemal 400A panel 480V 3ph and demo the existing in-ground PVC box and replace with a new Quazite box |
$13,300.00 |
|
|
Remove, furnish, and install 15 new 480V 150W LED pole lights, furnish and install one (1) new midget fuse holder and 5A fuse in bottom of pole |
$13,439.00 |
2 |
Central Maintenance Facility |
Remove, furnish, and install one (1) new 42 circuit 277-480V complete surface mount electrical panel and furnish and install approximately 180 ft. of pipe and wire so units be connected to generator power |
$10,155.00 |
3 |
North Fulton Customer Service Center at Maxwell Rd |
Remove, furnish, and install 10 new 95w LED Mogul base retrofit lamps |
$5,660.00 |
|
Increase Total |
|
$42,554.00 |
Community Impact: Electrical systems that are maintained can prevent accidents caused by issues like failing parts and components, faulty wiring, or compromised transformers and ensure that County facilities are safely powered.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The requested spending authority in the total amount of $43,000.00 will cover costs for the immediate replacement and installation of electrical equipment at these County facilities. We have almost exhausted Capital City Electrical Services, Inc. approved spending authority ($125,000) for FY2023, they do not have enough sufficient remaining authority ($21,980) to complete the assigned tasks. This increase will allow the remaining spending authority in the contract to cover the cost for Electrical On Call Maintenance Services Countywide for the remainder of FY2023.
The project management is coordinated by the Department of Real Estate and Asset Management Building Maintenance Team.
Project Implications: This contract requires professional licenses, specialty tools, equipment, training, and technician skills to perform on-site electrical on call maintenance and repair services.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this increase spending authority is not approved, the County buildings will not be complying with fire and safety code requirements in these identified Fulton County facilities.
Contract Modification
(A) Capital City Electrical Services, Inc.
Current Contract History |
BOC Item |
Date |
Dollar Amount |
Original Award Amount |
20-0970 |
12/16/20 |
$100,000.00 |
1st Renewal |
21-0752 |
10/6/2021 |
$105,000.00 |
2nd Renewal |
22-0730 |
10/5/2022 |
$125,000.00 |
Increase Spending Authority No. 1 |
|
|
$43,000.00 |
Total Revised Amount |
|
|
$373,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
(A)
Contract Value: $43,000.00
Prime Vendor: Capital City Electrical Services, Inc.
Prime Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Prime Value: $43,000.00 or 100.00%
Total Contract Value: $43,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No. 1 to Form of Contract
Exhibit 2: Cost Proposals
Exhibit 3: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
Original Approved Amount: |
$100,000.00 |
Previous Adjustments: |
$230,000.00 |
This Request: |
$43,000.00 |
TOTAL: |
$373,000.00 |
Grant Information Summary
Amount Requested: |
|
☐ |
Cash |
Match Required: |
|
☐ |
In-Kind |
Start Date: |
|
☐ |
Approval to Award |
End Date: |
|
☐ |
Apply & Accept |
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1: 100-520-5220-1116: $43,000.00
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Key Contract Terms |
Start Date: Upon BOC approval |
End Date: 12/31/2023 |
Cost Adjustment: Click here to enter text. |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: 82
Would you select/recommend this vendor again?
Yes
Report Period Start: |
Report Period End: |
4/1/2023 |
6/30/2023 |