Department
Community Development
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to utilize Cooperative Purchasing - Department of Community Development, City of Santa Monica, CA, in an amount not to exceed $69,651.34 with Pathways Community Network, dba Pathways MISI (Decatur, GA) to assist the Fulton County GA 502 Continuum of Care (CoC) with the management of the Homeless Management Information System (HMIS) and work related to HMIS support, training and technical assistance. Effective dates: December 1, 2023, through June 30, 2024. Funds are a combination of grant $25,035.67 from the Georgia Housing and Finance Authority’s (GHFA) HUD CoC HMIS grant and $44,615.67 general fund match. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval to utilize cooperative purchasing or GSA purchase contracts of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: Pathways is the Fulton County CoC lead and has worked with the CoC since May 2020.
Pathways' contract with Santa Monica, CA ends on June 30, 2024. The Department of Community Development (DCD) anticipates the vendor will receive a new contract and upon execution of it, DCD will request the BOC to approve a contract amendment to extend the terms to align with the renewal agreement.
The approval of this agenda item will also authorize the Chairman to disburse funds, execute and administer contracts including extensions, and related documents consistent with the federal program regulations and this Board action.
Scope of Work: As the CoC Lead, Pathways works with GHFA and the Fulton County Department of Community Development to prepare COC HUD reports, tracks data trends, and provides training and technical assistance to Fulton County funded agencies who receive funds to deliver homeless services.
Community Impact: Pathways MISI assists the Department of Community Development in meeting the requirements of the HEARTH Act.
Department Recommendation: The Department of Community Development recommends approval.
Project Implications: The Department of Housing and Urban Development mandated that each continuum of care operating in the United States should implement and maintain an HMIS that met its specific qualifications.
Community Issues/Concerns: None
Department Issues/Concerns: None
Contract Modification: This is a new request.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not Applicable
Exhibits Attached
Exhibit 1: Contractor Performance Report
Exhibit 2: Pathways MISI and Santa Monica, Cooperative Agreement
Exhibit 3: First Contract Modification - Pathways MSI and Santa Monica
Exhibit 4: Proposed Budget
Contact Information (Type Name, Title, Agency and Phone)
title
Dawn Butler, Division Manager, 404-808-4150
Contract Attached
title
No
Previous Contracts
title
No
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$69,651.34 |
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TOTAL: |
$69,651.34 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
461-121-HS23-1160: Grants, Community Development, Professional Services
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Key Contract Terms |
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Start Date: 12/1/2023 |
End Date: 6/30/2024 |
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Cost Adjustment: None |
Renewal/Extension Terms: None |
Overall Contractor Performance Rating: 100
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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12/1/2022 |
11/1/2023 |