Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a statewide contract - Department of Real Estate and Asset Management, SWC #99999-001-SPD0000154-0001, Facility Maintenance Solution in an amount not to exceed $131,368.00 with CGL Facility Management, LLC (Fayetteville, GA), to provide preventive and corrective maintenance services for the County-owned facility currently leased to the State of Georgia Department of Human Services located at 5710 Stonewall Tell Road, College Park, GA 30349. Effective dates: January 1, 2025, through July 14, 2025.
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval of statewide contracts of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This Statewide Contract provides preventive and corrective maintenance services for the County-owned facility currently leased to the State of Georgia Department of Human Services located at the 5710 Stonewall Tell Road, College Park, GA 30349.
Scope of Work: The statewide contractor (facility maintenance) will operate, maintain, monitor, and adjust the day-to-day operations of all mechanical, electrical, and building systems. The contractor shall be fully responsible for providing customer service, quality control and all other services.
Basic services shall include:
• Facility management: day-to-day management
• Landscaping/Grounds
• Electrical systems
• Security systems including but not limited to audio systems, video systems, CCTV, and cable TV
• Lighting preventive maintenance on all interior and exterior lighting
• Heating, ventilation. and air conditioning equipment including but not limited to direct exchange cooling units, heat pumps, air handling units, roof tops, exhaust fans coils and refrigerant piping
• Fire alarm including, but not limited, to fire suppression system, fire sprinklers, fire extinguishers and fire panels
• Fire sprinkler systems
• Plumbing and sewer including, but not limited to, pipes, service pipes, drains, sumps, backflow prevention devices, sewage grinders, septic tanks, pumps, water heaters, sinks, showers, toilets, faucets, water purifiers, garbage disposals, washer lines, floor drains, and leak detection.
Services not included:
• Site utilities
• Janitorial services
• Roofing services and waterproofing systems
• Asphalt/concrete repair
• Card access system
• IT maintenance
However, if there is any interruption in the supply of any/all the above utilities, the Contractor will coordinate with the respective utility vendors and ensure early resumption of utilities.
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The requested spending authority in the total amount of $232,875.00 for FY2025, is an increase of $7,875.00 ($225,000.00 - $232,875.00=$7,875.00) over FY2024. The Statewide Contractor (CGL Facility Management, LLC) is proposing an increase in their annual base contract pricing rate up to 3.5% effective FY2025.
The current Statewide Contract for Facility Maintenance will expire on July 14, 2025. This request is to align with the current Statewide contract term of January 1, 2025, through July 14, 2025, in the amount of $131,368.00. We anticipate the State will have a new Facility Maintenance contract in place by July 15, 2025, and a new Agenda Item for will presented to the BOC for the remaining 6 months of the fiscal year from July 15, 2025, through December 31, 2025, requesting the remaining spending authority of $101,507.00.
This is a time and materials contract that require covering the costs for replacement of parts/components and labor for maintenance repairs for DFCS building.
Project Implications: This statewide contract allows the County to provide preventive and corrective maintenance services to ensure the optimum operation performance of the facility.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If this statewide contract is not approved, there will be a delay in providing internal resources necessary to render adequate and timely maintenance service to the facility.
Contract Modification: This is a new request.
Contract & Compliance Information
Not Applicable
Exhibits Attached
Exhibit 1: SWC#99999-001-SPD0000154-0001
Exhibit 2: Cooperative Purchasing/Statewide Contract Justification Form
Exhibit 3: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$0.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$131,368.00 |
|
TOTAL: |
$131,368.00 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5220-1160: General, Real Estate and Asset Management, Professional Services- $131,368.00 “Subject to availability of funding adopted for FY2025 by BOC”
|
Key Contract Terms |
|
Start Date: 1/1/2025 |
End Date: 7/14/2025 |
|
Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: 82
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
7/1/2024 |
9/30/2024 |