Department
Arts and Culture
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a recommended proposal - Department of Arts and Culture, 21RFP091521B-EC, Artist Selection Innovation Lab in an amount not to exceed $13,000.00 with With a Why, LLC (dba) Opportunity Arts (Atlanta, GA) to examine and recommend novel approaches to how Fulton County commissions artists for public art projects. Effective for a period of 12 months upon issuance of the Notice to Proceed. This item is 100% grant funded. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with the Purchasing Code Sections 102-374 or 102-375, all competitive sealed proposals shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Arts and Libraries
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: Contractor will work with County staff, the Fulton County Arts Council, and artists to collaborate and co-create to review and redesign the selection process. The outcome will seek to empower the artist throughout the process, ensuring that they are supported and provided the greatest opportunity to showcase their abilities while at the same time ensuring compliance with County procurement policies and remains feasible from an administrative perspective.
The following are the County Objectives for this project:
- A comprehensive review of the current practice of artist selection from posting the call through to finalizing the contract.
- Complete a desktop review of innovative and novel approaches to the artist selection process from arts organizations around the Country.
- Plan and host a user-centered design workshop with the goal of bringing artists, creative professionals, and County staff together to rethink the selection process for public art commissions.
- Identify ways to eliminate barriers that artists encounter during the selection process and streamline procedures.
- Develop a process that maintains compliance with County procurement policies and is administratively feasible.
- Identify the role of County residents throughout the process.
In 2018, the County was awarded funding through the NEA’s Our Town grant program to update the Public Art Master Plan, which was completed in October 2020. It also included funding for an ‘Innovation Lab’ with the goal of bringing artists and County staff together to rethink the selection process for public art commissions.
Community Impact: This study seeks to eliminate barriers that might prevent artists from applying for Fulton County public art projects. By removing these impediments from the process, opportunities are open to more of the arts community and Fulton County benefits from a stronger and more diverse selection of artists providing public art to the community.
Department Recommendation: The Department of Arts & Culture recommend approval. After review, evaluation and consideration of all available information related to the requirements and evaluation criteria of the RFP.
Project Implications: By not proceeding with this study, the County would be limiting our artists’ opportunities to apply to commissioned public art projects and the remaining NEA funding would need to be returned.
Community Issues/Concerns: The Department of Arts and Culture is not aware of any issues/concerns regarding this agenda item.
Department Issues/Concerns: The Department of Arts and Culture is not aware of any issues/concerns regarding this agenda item.
CONTRACT MODIFICATION: This is a new Procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $13,000.00
Prime Vendor: With a Why dba Opportunity Arts
Prime Status: African American Female Business Enterprise - Certified
Location: Atlanta, GA
County: DeKalb County
Prime Value: $7,800.00 or 60.00%
Subcontractor: My Muse Arts
Subcontractor Status: African American Female Business Enterprise - Certified
Location: Lithonia, GA
County: DeKalb County
Contract Value: $5,200.00 or 40.00%
Total Contract Value: $13,000.00 or 100.00%
Total M/FBE Value: $13,000.00 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Evaluation Committee Recommendation Letter
Exhibit 2: Contractor Performance Report
Exhibit 3: Single Bid Analysis
Contact Information (Type Name, Title, Agency and Phone)
titAlex Frankcombe, Public Art Manager, Department of Arts and Culture, 404-612-5791
Contract Attached
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No
Previous Contracts
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No
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$13,000.00 |
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TOTAL: |
$13,000.00 |
Grant Information Summary
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Amount Requested: |
$13,000 |
☐ |
Cash |
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Match Required: |
$13,000 |
☒ |
In-Kind |
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Start Date: |
8/1/2018 |
☐ |
Approval to Award |
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End Date: |
6/30/2022 |
☐ |
Apply & Accept |
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Match Account $: |
$13,000 |
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Fiscal Impact / Funding Source
Funding Line 1:
461-181-OT18-1160 - Grants, NEA Out Town Grant, Professional Services
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Key Contract Terms |
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Start Date: Upon BOC approval |
End Date: 12 months upon issuance of the Notice to Proceed |
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Cost Adjustment: |
Renewal/Extension Terms: None |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Choose an item.
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