File #: 23-0763    Version: 1 Name:
Type: CM Action Item - Health and Human Services Status: Passed
File created: 9/6/2023 In control: Board of Commissioners
On agenda: 11/1/2023 Final action: 11/1/2023
Title: Request approval to renew an existing contract - Department of Public Works, 22ITBC089A-JWT, Manholes, Frames, Grates, and Accessories, in an amount not to exceed $360,742.45 with Ferguson Waterworks (Norcross, GA), to provide manholes, frames. grates, and accessories. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2024, through December 31, 2024. (APPROVED)
Attachments: 1. Exhibit 1: Contract Renewal Agreement, 2. Exhibit 2: Contract Renewal Evaluation Form, 3. Exhibit 3: Contractor Performance Report, 4. 2023-0763

 

Department

Public Works

 

Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)

title

 

Request approval to renew an existing contract - Department of Public Works, 22ITBC089A-JWT, Manholes, Frames, Grates, and Accessories, in an amount not to exceed $360,742.45 with Ferguson Waterworks (Norcross, GA), to provide manholes, frames. grates, and accessories. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2024, through December 31, 2024.  (APPROVED)

body

 

Requirement for Board Action (Cite specific Board policy, statute or code requirement)

In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.

 

Strategic Priority Area related to this item (If yes, note strategic priority area below)

Health and Human Services

 

Commission Districts Affected

All Districts                     

District 1                     

District 2                     

District 3                     

District 4                     

District 5                     

District 6                     


Is this a purchasing item?

Yes

 

Summary & Background: The Department of Public Works requests approval to renew an existing contract with Ferguson Waterworks to provide manholes, frames, grates, and accessories.

 

Scope of Work: Ferguson Waterworks will provide manholes, frames, grates, and accessories to the Department of Public Works for use throughout the North and South Fulton sanitary sewer service areas. 

 

Community Impact: Manholes, frames, grates, and accessories are essential in maintaining the sanitary sewer system.  These materials will be used to replace aging and failing sewer infrastructure elements. The structures are also updated periodically to prevent human and environmental health issues related to sewer system failure.

 

Department Recommendation: The Department of Public Works recommends approval.

 

Project Implications: Without this contract, these materials will not be available to replace failing structures, which could expose Fulton County to future fines and environmental hazards.

 

Community Issues/Concerns: Public Works staff is not aware of any community issues or concerns.

 

Department Issues/Concerns: Public Works staff has not raised any issues/concerns.

 

Contract Modification:

 

Current Contract History

BOC Item

Date

Dollar Amount

Original Award Amount

23-0205

03/15/2023

$360,742.45

1st Renewal

 

 

$360,742.45

Total Revised Amount

 

 

$721,484.90         

Contract & Compliance Information (Provide Contractor and Subcontractor details.)

 Contract Value:                                            $360,742.45 

 

Prime Vendor:                                           Ferguson Waterworks  

Prime Status:                                Non-Minority

Location:                                                                 Norcross, GA 

County:                                                                 Gwinnett County

Prime Value:                                            $360,742.45 or 100.00%

 

Subcontractor:                                           None 

 

Total Contract Value:                     $360,742.45 or 100.00%

Total Certified Value:                     -0-

 

Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)

Exhibit 1: Contract Renewal Agreement

Exhibit 2: Contract Renewal Evaluation Form

Exhibit 3: Contractor Performance Report

 

Contact Information (Type Name, Title, Agency and Phone)
title

Roy Barnes, Deputy Director, Public Works, 404-612-6317

 

Contract Attached
title

No


Previous Contracts

title

Yes

 

 

 

Total Contract Value

Original Approved Amount:

$360,742.45

Previous Adjustments:

$0.00

This Request:

$360,742.45

TOTAL:

$721,484.90


Grant Information Summary

Amount Requested:

 

Cash

Match Required:

 

In-Kind

Start Date:

 

Approval to Award

End Date:

 

Apply & Accept

Match Account $:

 

 

 


Fiscal Impact / Funding Source

Funding Line 1:

201-540-5459-1450: Water & Sewer Revenue, Public Works, Maintenance Supplies - $180,371.23.

Funding Line 2:

201-540-5469-1450: Water & Sewer Revenue, Public Works, Maintenance Supplies - $180,371.22.

Key Contract Terms

Start Date: 1/1/2024

End Date: 12/31/2024

Cost Adjustment:

Renewal/Extension Terms: One option remains


Overall Contractor Performance Rating: 85

Would you select/recommend this vendor again?

Yes

 

Report Period Start:

Report Period End:

7/1/2023

9/30/2023