Department
Library
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of statewide contracts - Fulton County Library System, SWC#99999-001-SPD0000198-0006, SWC#99999-001-SPD0000198-0011, SWC#99999-001-SPD0000198-0012, SWC#99999-001-SPD0000198-0015, SWC#99999-001-SPD0000198-0028, SWC99999-001-SPD0000198-0035, SWC#99999-001-SPD0000198-0046, SWC#99999-001-SPD0000198-0047, SWC#99999-001-SPD0000198-0050, SWC#99999-001-SPD0000198-0070 and SWC#99999-001-SPD0000198-0091; Purchase new Furniture, Fixtures, and Equipment (FFE) for Library AFPLS CIP, Phase II in the total amount not to exceed $250,000.00 with (A) Agati, Inc. (0028) (Chicago, IL) in an amount not to exceed $52,836.85; (B) Daco Limited Partnership dba Dauphin Human Scale (0011) (Boonton, NJ) in an amount not to exceed $2,264.00; (C) Exemplis Corporation dba Sit On It & Ideon (0012) (Cypress, CA) in an amount not to exceed $23,504.81; (D) Friant and Associates (0006) (San Leandro, CA) in an amount not to exceed $14,467.74 (E) HLF Furniture (0091) (Belleville, MI) in an amount not to exceed $49,726.98; (F) IMF Solutions, LLC dba Invincible Office Furniture Solutions (0047) (Manitowac, WI) in an amount not to exceed $23,584.19; (G) Leland International (0046) (Grand Rapid, MI) in an amount not to exceed $9,796.50; (H) Smith System Manufacturing (0035) (Carrollton, TX) in an amount not to exceed $2,874.75; (I) Spec Furniture Inc. (0050) (Toronto Ontario) in an amount not to exceed $5,234.88; (J) Special-T, LLC (0070) (Alpharetta, GA) in an amount not to exceed $17,989.56; and (K) Ditto Sales, Inc. dba Versteel (0015) (Jasper, IN) in an amount not to exceed $1,891.62, to provide and install new interior furniture, fixtures, and equipment (FFE) for the Peachtree Branch Library as part of the Atlanta-Fulton Public Library System Capital Improvement Program, Phase II. Effective upon BOC Approval through completion of project as determined by Fulton County. One-time procurement. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval of statewide contracts of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Arts and Libraries
Commission Districts Affected
All Districts ☐
District 1 ☐
District 2 ☐
District 3 ☒
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background These Statewide Contracts will allow the County to purchase and install new interior furniture, fixtures, and equipment (FF&E) for the Peachtree Branch Library which is part of the Atlanta-Fulton Public Library System Capital Improvement Program, Phase II; as a means of expediting the process to be ready when construction renovations are completed for the affected library.
Scope of Work: The statewide contractors will furnish all labor, equipment, materials, and transportation to provide and install new interior furniture, fixtures, and equipment (FF&E) for the Peachtree Branch Library that is going through renovation as part of the Atlanta-Fulton Public Library System Capital Improvement Program, Phase II:
• Peachtree Branch Library, 1315 Peachtree St NE Atlanta, GA, USA 30309
Community Impact: The community impact will be a little inconvenience for a larger amount of efficiency in library operations and improvement to the landscape in the community. Additionally, it will demonstrate the County’s commitment to the Atlanta-Fulton Public Library system.
Department Recommendation: The Department of Real Estate and Asset Management on behalf of the Fulton County Library System recommends approval
Hillsman, Inc. will work in collaboration with the County’s Library representatives and the Statewide Contractors on furniture selection, specifications, and installation of the FF&E to be delivered to Peachtree Branch Library.
There’s 15% owner-controlled contingency included as part of the total interior furniture and equipment cost per Statewide Contractor’s proposal to cover any unforeseen or additional expenditures that may arise during the installation phase of this project.
Project Implications: The new interior furniture, fixtures, and equipment (FF&E) is to accommodate the library after the completion of the newly renovated space.
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: The new interior furniture, fixtures, and equipment (FF&E) is to accommodate the library after the completion of the newly renovated space.
Contract Modification: This is a new request.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not Applicable
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Statewide Contracts
Exhibit 2: Furniture Specification and Cost Proposals
Exhibit 3: Statewide Benefits Sheet
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$250,000.00 |
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TOTAL: |
$250,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
572-650-6500-L037: Library Bond Capital Phase 2, Library, Peachtree Library- $250,000.00
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: Until project is completed |
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Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: N/A
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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N/A |
N/A |