Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Public Works, 23ITB137357A-JWT, Soft Dig Services in an amount not to exceed $175,000.00 with A&K Services, LLC (Dawsonville, GA), to provide soft dig services. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2024, through December 31, 2024. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The Department of Public Works requests approval to renew the contract with A&K Services, LLC, to provide soft dig services.
Scope of Work: This contract will provide soft dig services from A&K Services, LLC in order to assist the Department of Public Works to locate gas, electric, and telecommunication utility lines that may be near water and sanitary sewer infrastructure.
Community Impact: Soft dig services enable Fulton County water system personnel to identify gas, electric, fiber optic, and telephone utilities and minimize damage to water services without digging. Digging can impact commerce and citizen health if utility lines are damaged.
Department Recommendation: The Department of Public Works recommends the BOC grant approval to renew the existing contract.
Project Implications: Soft dig services provide a safe means of excavation that uncovers and locates other utilities during water system and sanitary sewer emergencies. The use of soft dig services increases productivity and provides additional protection to Fulton County personnel by ensuring they avoid gas and electric lines.
Community Issues/Concerns: No issues or concerns have been raised to staff of the Department of Public Works
Department Issues/Concerns: Staff of the Department of Public Works have not raised any issues or concerns with regard to the contract.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0283 |
04/19/2023 |
$175,000.00 |
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1st Renewal |
|
|
$175,000.00 |
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Total Revised Amount |
|
|
$350,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $175,000.00
Contract Value: $175,000.00
Prime Vendor: A&K Services, LLC
Prime Status: Non-Minority
Location: Dawsonville, GA
County: Dawson County
Prime Value: $175,000.00 or 100.00%
Total Contract Value: $175,000.00 or 100.00%
Total Certified Value: -0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contract Renewal Evaluation Form
Exhibit 3: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Nick Ammons, Deputy Director, Public Works, 404-612-7530
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$175,000.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$175,000.00 |
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TOTAL: |
$350,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1160: Water & Sewer R & E, Public Works, Professional Services - $175,000.00.
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Key Contract Terms |
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Start Date: 1/1/2024 |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: One option remains |
Overall Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2023 |
6/30/2023 |