Department
Real Estate and Asset Management
Requested Action
title
Request approval of a statewide contract - Department of Real Estate and Asset Management, SWC #99999-001-SPD0000154-0001, Facility Maintenance Solution in the amount not to exceed $926,782.76 with CGL Facility Management, LLC (Fayetteville, GA), to provide preventive and corrective maintenance services and requested capital improvement projects (CIP) funded through the State of Georgia’s capital reserve for three (3) GA DFCS facilities as follows: 1) 5710 Stonewall Tell Road, College Park, GA 30349; 2) 515 Fairburn Road SW, Atlanta, GA 30331; and 3) 1249 Donald Lee Hollowell Pkwy NW, Atlanta, GA 30318. Effective dates: January 1, 2026 through July 14, 2026.
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Requirement for Board Action
In accordance with Purchasing Code Section 102-462, requests for approval of statewide contracts of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background This statewide contractor provides preventive and corrective maintenance services for County-owned facilities currently leased to the State of Georgia Department of Human Services (DHS). The facilities are located at 1) 5710 Stonewall Tell Road, College Park, GA 30349, 2) 1249 Donald Lee Hollowell, NW Atlanta, GA 30318, and 3) 515 Fairburn Road SW Atlanta, GA 30331.
This request for approval will also facilitate the completion of capital projects requested by the State of Georgia, using State funding held by Fulton County in the total amount of $606,471.60 as detailed in the table below.
Cost Breakdown of DFCS Facilities Corrective Maintenance and Capital Improvement:
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DFCS Location |
Description of Work |
Projected Costs per Facility |
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1 |
5710 Stonewall Tell Road, College Park, GA 30349 |
Capital Renovation: Painting 27 total offices to include receptionist area, two (2) waiting areas need carpet installation, and four (4) offices adjacent to the receptionist area receiving wallpaper removal, paint and carpet removal and installation. O & M: Routine preventive and corrective maintenance services |
O & M=$172,547.26 Capital=$311,976.40 $484,523.66 |
|
2 |
515 Fairburn Road SW, Atlanta, GA 30331 |
Capital Renovation: Painting and carpet replacement. O & M: Newly vacated by State of GA for DREAM to maintain full preventive and corrective maintenance services |
O & M=$147,763.90 Capital=$184,676.00 $332,439.90 |
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3 |
1249 Donald Lee Hollowell Parkway NW, Atlanta, GA 30318 |
Capital Renovation: Renovation and painting to the waiting room and Director’s office. |
O & M= $0.00 Capital=$109,819.20 $109,819.20 |
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Total Costs |
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$926,782.76 |
DREAM is requesting this contract term to coincide with the current State contract term of January 1, 2026, through July 14, 2026. DREAM anticipates the State will have a new Facility Maintenance contract in place by July 15, 2026, and at that time DREAM will submit a new Agenda Item for BOC approval of the new contract for the remaining 6-month of 2026, effective July 15, 2026, through December 31, 2026. The current spending authority requested is $926,782.76, and the remaining spending balance of $229,688.84 will be requested along with the new contract. The total requested 2026 budget for facility maintenance services for all three (3) DFCS facilities is $1,156,471.60.
Scope of Work: The statewide contractor (facility maintenance) will operate, maintain, monitor, and adjust the day-to-day operations of all mechanical, electrical, and building systems such as preventive and corrective maintenance services for the County-owned facilities currently leased to the State of Georgia Department of Human Services. The contractor shall be fully responsible for providing customer service, quality control and all other services.
Basic services shall include:
• Daily facility management
• Landscaping/Grounds
• Electrical systems
• Security systems including but not limited to audio systems, video systems, CCTV, and cable TV
• Preventive maintenance of all interior and exterior lighting
• Heating, ventilation. and air conditioning equipment including but not limited to direct exchange cooling units, heat pumps, air handling units, roof tops, exhaust fans coils and refrigerant piping
• Fire alarm including, but not limited, to fire suppression system, fire sprinklers, fire extinguishers and fire panels
• Fire sprinkler systems
• Plumbing and sewer including, but not limited to, pipes, service pipes, drains, sumps, backflow prevention devices, sewage grinders, septic tanks, pumps, water heaters, sinks, showers, toilets, faucets, water purifiers, garbage disposals, washer lines, floor drains, and leak detection.
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
DREAM’s Greater Fulton Maintenance Division will collaborate and managed the facility maintenance responsibilities with the Statewide Contractor (CGL Facility Management, LLC).
Project Implications: Failure to approve this Agenda Item could result in the Department being in breach of the County’s lease(s) with the State of Georgia for these facilities.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this statewide contract is not approved, the County will have no means of providing maintenance services to the 5710 Stonewall Tell Rd and 515 Fairburn Rd facilities, or to pay CGL (statewide contractor) for State of Georgia requested capital work per the current terms and conditions of the existing lease(s) with the State for these facilities.
Contract Modification: This is a new request.
Contract & Compliance Information
Click or tap here to enter text.
Exhibits Attached
Exhibit 1: SWC#99999-001-SPD0000154-0001
Exhibit 2: Statewide Contract Extension
Exhibit 3: CGL Price Adjustment
Exhibit 4: Performance Evaluation
Exhibit 5: Cooperative Purchasing Justification and Approval Form
Contact Information
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$926,782.76 |
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TOTAL: |
$926,782.76 |
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5220-1160: General, Real Estate and Asset Management, Professional Services- $320,311.16 “Subject to availability of funds adopted for FY2026 by BOC”
Funding Line 2:
475-620-620A-1424: S. Ful. DFAC Renew & Replace, Family & Children Services, Renovations- $7,438.15 “Subject to availability of funds adopted for FY2026 by BOC”
Funding Line 3:
507-620-620A-1410: DFAC Capital Projects, Family & Children Services, Equipment- $40,000.00 “Subject to availability of funds adopted for FY2026 by BOC”
Funding Line 4:
507-620-620A-1424: DFAC Capital Projects, Family & Children Services, Renovations- $559,033.45 “Subject to availability of funds adopted for FY2026 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2026 |
End Date: 7/14/2026 |
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Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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7/1/2026 |
9/30/2025 |