Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidders - Department of Real Estate and Asset Management, Bid#22ITB132332C-GS, Solid Waste Disposal and Recycling Services Countywide in the total amount of $754,600.00 with (A) Latham Home Sanitation Company, Inc. (Loganville, GA) in the amount of $441,600.00; and, (B) Georgia Waste Systems, LLC dba Waste Management of Atlanta South, (Lake City, GA) in the amount of $313,000.00, to provide landfill solid waste disposal and single stream recycling services for Fulton County facilities. Effective dates: April 1, 2022, through December 31, 2022, with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval of lowest responsible bidders to provide Solid Waste Disposal and Recycling Services Countywide for FY2022.
Scope of Work: These contracts furnish all materials, labor, equipment, transportation and appurtenances necessary for providing comprehensive countywide solid waste disposal and single stream recycling services. This is a time and materials contract that require covering the cost for labor, equipment and transportation pick-up/haul for the disposal of solid waste at designated landfill sites. The Scope of Work consists of solid waste collection, transportation and disposal services for the County’s facilities, and to support the ongoing operational needs for the disposal of construction and demolition waste, clearing and grubbing debris, municipal solid waste, and other routine waste materials.
In addition to the solid waste disposal, the contractors shall provide landfill/transfer station or other disposal facilities, such as dumpsters, roll off containers, single stream recycling collection and shredding services on an “as needed” basis to meet the essential operations of the County. This may require the solid waste contractor to operate on a variable or limited frequency to satisfy the additional solid waste needs of any Fulton County facility. The recycling will be conducted utilizing recycling 95-gallon containers.
Community Impact: The overall community impact on the community health would be unsanitary conditions throughout the County if solid waste is not properly disposed of. The addition of single stream packet recycling allows the surrounding communities to recycle without having to separate the waste. This applies to all districts.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval of the lowest responsible and responsive bidders to provide landfill solid waste disposal and single stream recycling services for Fulton County facilities for fiscal year 2022, with an effective date: April 1, 2022 through December 31, 2022.
The recommendation for award was based on the bidders’ lowest total cost per container size group, which consists of four (4) different groups: 1. 95-Gallon for Recycling Services, 2. 95- Gallon for Solid Waste Disposal Services for Libraries, 3. 8-Yard Front Loader for Solid Waste Disposal Services, and 4. Open Top & Compactors for Solid Waste Disposal Services. Also, the lowest bidder for Shredding Services. The bidder must bid on all facilities type listed within each container size group to be considered for an award. Total Cost for each Container Size Group(s) and Shredding Services to determine the total based bid amount.
1. Latham Home Sanitation Company, Inc.: submitted the overall lowest responsible and responsive bids for: 95 Gallon Recycling Services, which consists of 13 different facilities types and two different open tops/compactors type facilities; 95 Gallon Solid Waste Disposal Services for Libraries, which consists of 34 libraries countywide; and Shredding Services Countywide.
2. Georgia Waste Systems, LLC. submitted the overall lowest responsible and responsive bids for: 8 Yard Front Loader, which consists of 12 different facilities type groups and Open Top & Compactors, which consists of six other facilities for Solid Waste Disposal Services.
These two (2) recommended bidders have a current contract with Fulton County and has performed very well and are highly competent as Solid Waste Contractors for Fulton County as stated in their performance reports.
Historical Expenditures:
• FY2021: The County spent $890,761.23
• FY2020: The County spent $768,425.65
• FY2019: The County spent $665,763.48
• FY2018: The County spent $1,409,171.84
Project Implications: These contracts allow the Solid Waste Contractors to provide the collection and disposal of solid waste countywide as well as single stream recycling services to the designated landfill sites.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If these contracts are not approved, the Department will not have the abilities to continue to collect solid waste and recycling materials from countywide facilities and disposing of it properly.
Contract Modification No, this is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $754,600.00
(A)
Contract Value: $441,600.00
Prime Vendor: Latham Home Sanitation Company, Inc.
Prime Status: White Female Business Enterprise-Certified
Location: Loganville, GA
County: Walton County
Prime Value: $441,600.00 or 100.00%
Total Contract Value: $441,600.00 or 100.00%
Total M/FBE Value: $441,600.00 or 100.00%
(B.)
Contract Value: $313,000.00
Prime Vendor: Georgia Waste Systems, Inc. dba Waste Mgmt.
Prime Status: Non-Minority
Location: Lake City, GA
County: Clayton County
Prime Value: $87,640.00 or 28.00%
Subcontractor: BMS Enterprises
Subcontractor Status: African American Business Enterprise- Non- Certified
Location: Conyers, GA
County: Rockdale County
Subcontractor Value: $225,360.00 or 72.00%
Grand Contract Value: $754,600.00 or 100.00%
Grand M/FBE Value: $666,960.00 or 88.39%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Contractor Performance Reports
Exhibit 3: Department Recommendation Memo
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$754,600.00 |
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TOTAL: |
$754,600.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5222-1175: General, Real Estate and Asset Management, Waste Disposal Services- $630,000
Funding Line 2:
100-999-S666-1175: General, Non-Agency, Waste Disposal Services- $124,600
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Key Contract Terms |
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Start Date: 4/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: Click here to enter text. |
Renewal/Extension Terms: Two one-year renewal options |
Overall Contractor Performance Rating:3.60
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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10/1/2021 |
12/31/2021 |