Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to extend an existing contract - Department of Real Estate and Asset Management, 17RFP107111K-EC, Project Management Team Services in an amount not to exceed $756,937.67, with The Joint Venture of Heery International, Inc. and McAfee3 Architects (Heery/McAfee3 - a joint venture), to continue to provide project management services for the FCURA (Urban Redevelopment) Bonds Capital Improvement Programs for an additional 12month period. Effective dates: January 1, 2024, through December 31, 2024. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This contract extension will allow the Heery/McAfee3 - a joint venture, the Project Management Team Services to continue to provide project management services for the FCURA (Urban Redevelopment) Bonds Capital Improvement Programs through December 31, 2024. All costs for this extension are funded by the applicable FCURA Bonds.
Scope of Work: This contract provides a broad range of management services and activities to be performed for multiple projects over several phases at the County’s discretion to meet the County’s needs in implementing its FCURA Urban Redevelopment Capital Improvement Plan.
Tasks performed by the project management professionals for these Programs and assigned Projects may include, but not be limited to, the following:
• Program and contract administration
• Program controls
• Project planning and procurement
• Project design management
• Pre-construction
• On-site project management
• Post construction
Background
The Project Management Team (PMT), Heery/McAfee, provides a broad range of project management services and activities performed for multiple, often phased, projects at the County’s discretion to meet the County’s needs in implementing its FCURA (Urban Redevelopment) Bonds Capital Improvement Programs.
To date, 38 FCURA Bond Projects have been completed and another five (5) are underway, including construction of the Animal Services Facility and the design of the Public Safety Training Center. Total Project Costs to date and current contractual commitments in the FCURA Bond Capital Improvement Programs amount to approximately $146,000,000.00. Heery/McAfee has provided project management services on all these Projects.
Request Project Management Extension/ FCURA Program Project Costs
The total requested of $756,973.67 includes project management services costs of $161,469.13 for completion of the remaining MEP projects in the FCURA Bonds Capital Improvement Programs, $47,263.45 for final close-out of the Animal Services Facility, and $548,241.09 for unanticipated due diligence activities and upgraded Project Manager staffing for the Public Safety Training Center as outlined in the following table.
|
Project |
Purpose |
Funding Source |
Cost |
|
Remaining MEP Projects |
Completion of Remaining MEP Projects in the FCURA Capital Improvement Programs |
2021 FCURA |
$161,469.13 |
|
Animal Services Facility |
Delayed Project Commencement following COVID extended Project Management Services |
2021 FCURA |
$47,263.45 |
|
Public Safety Training Center |
Unanticipated Due Diligence Activities during 1281 Fulton Industrial Boulevard Acquisition & Upgrade to Full-Time Project Manage |
2021 FCURA |
$548,241.09 |
|
Total Costs |
|
|
$756,973.67 |
The requested amount of $548,241.09 for the Public Safety Training Center includes $97,243.32 in unanticipated costs for due diligence activities associated with the acquisition of 1281 Fulton Industrial Boulevard and the addition of a full-time Project Manager. Once retrofitted,1281 Fulton Industrial Boulevard will become the new location of the Fulton County Public Safety Training Center.
The Total Costs of $756,973.67 in the current request are fully funded by the applicable FCURA (Urban Redevelopment) Bond.
Tentative Project Completion Schedule
Additionally, below is Heery/McAfee3’s Summary of the Proposed Staffing during the extension period showing time required by the various full/part time project management professionals to execute the planned projects through December 31, 2024.
|
Staff Position |
Project(s) |
FT/PT |
Completion Date |
|
Program Manager |
All |
PT |
December 31, 2024 |
|
Project Manager #1 |
Remaining MEP Projects |
PT* |
September 30, 2024 |
|
Project Manager #2 |
Animal Services Facility |
PT* |
January 31, 2024 |
|
Project Manager #3 |
Public Safety Training Center |
FT* |
December 31, 2024 |
|
Design Review & Commissioning Agent |
All |
PT* |
September 30, 2024 |
Extending the PMT contract is advantageous to Fulton County in numerous ways and provides the County with the following benefits:
• Maintain program and project knowledge and experience gained by working with DREAM for the past five (5) years.
• Ensure project consistency in design, construction, and system enhancements.
• Maintain program momentum. No lost time with a new procurement and start-up.
• Minimize the learning of procedures and management systems.
• Avoid duplication of services.
• Provide continuity through communications with staff.
The PMT continues to deliver quality project management services and has demonstrated the depth, knowledge, and experience to execute large, complex infrastructure improvement and build-to-suit projects.
• Public information and community outreach
Community Impact: This agenda item is necessary to continue to provide Project Management Team Services for the FCURA (Urban Redevelopment) Bonds Capital Improvement Programs purpose of a long-term service needs of the community.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Project Implications: Failure to approve this contract extension would jeopardize the continue Project Management Services for the FCURA (Urban Redevelopment) Bonds Capital Improvement Programs.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this contract is not extended, DREAM does not have the capacity, or the expertise, to perform full time Project Management Team Services for the FCURA (Urban Redevelopment) Bonds Capital Improvement Programs.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
17-0680 |
8/16/17 |
$2,834,424.00 |
|
Change Order No. 1 |
20-0523 |
8/5/20 |
$278,420.76 |
|
Contract Extension No. 1 |
20-0702 |
10/7/20 |
$1,940,998.00 |
|
Contract Extension No.2 |
22-0321 |
5/4/22 |
$584,310.00 |
|
Contract Extension No. 3 |
22-0869 |
11/16/22 |
$635,356.00 |
|
Contract Extension No. 4 |
|
|
$756,937.67 |
|
Total Revised Amount |
|
|
$7,030,446.43 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $756,937.67
Prime Vendor: Heery International, Inc./McAfee3 Architects (JV)
Prime Status: Heery International, Inc ($232,464.57 or 36.45%) Non-Minority & McAfee3 Architects ($405,362.98 or 63.55%) African American Female Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $637,827.55 or 84.26%
Subcontractor: MHR International
Subcontractor Status: African American Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Contract Value: $119,110.12 or 15.74%
Total Contract Value: $756,937.67 or 100.00%
Total Certified Value: $524,473.10 or 69.29%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Extension No. 4 to Form of Contract
Exhibit 2: FCURA Program Management Project Fees
Exhibit 3: Project Completion Schedules
Exhibit 4: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$2,834,424.00 |
|
Previous Adjustments: |
$3,439,084.76 |
|
This Request: |
$756,973.67 |
|
TOTAL: |
$7,030,482.43 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
534-520-5200-K021: FCURA, Real Estate and Asset Management, Animal Services Facility- $47,263.45
Funding Line 2:
534-520-5200-K022: FCURA, Real Estate and Asset Management, Public Safety Training Ctr.- $548,241.09
Funding Line 3:
534-520-5200-K023: FCURA, Real Estate and Asset Management, MEP Projects- $161,469.13
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Key Contract Terms |
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Start Date: 1/1/2024 |
End Date: 12/31/2024 |
|
Cost Adjustment: |
Renewal/Extension Terms: 12 month period |
Overall Contractor Performance Rating: 94
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
8/9/2023 |
8/25/2023 |