Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to close out a contract - Department of Real Estate and Asset Management, 19ITB120358C-GS, Fire Sprinkler Protection System Maintenance Service with Central Fire Protection, Inc, (Conyers, GA) in an amount not to exceed $9,500.00 for final payment of services rendered through October 2023 to remove and replace existing fire pumps and controllers at the Fulton County Government Center Assembly Building and Fulton County Justice Center Tower. Effective upon BOC approval. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-416(g), the purpose of the closeout process is to verify that both parties to the contract have fulfilled their contractual obligations and that there are no responsibilities remaining. A contract is completed when all goods and services have been received and accepted; all reports have been delivered and accepted; all administrative actions have been accomplished; all County furnished equipment and material has been returned; and final payment has been made to the contractor.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This request to close out the contract will allow for the final payment to Central Fire Protection, Inc. for services rendered through October 2023 to remove and replace existing fire pumps and controllers. On June 15, 2022 the BOC approved the increased spending authority as Item #22-0439 in an amount not to exceed $263,700.00 for the replacement of the existing fire pumps and controllers at the Fulton County Government Center Assembly Building and the Fulton County Justice Center Tower. The completion of this project required a change in the scope of work which increased the approved project costs, resulting in this request.
Scope of Work: The fire pump in Government Center was installed during original construction in 1989 and the Justice Tower was installed in 1993. Although both pumps were maintained according to manufacturer’s recommendations and National Fire Protection requirements, they had exceeded their useful life cycle and posed a substantial risk as repairs were no longer sufficient to ensure proper operation of the respective fire sprinkler systems. Fire pumps drive adequate water pressure and volume to a building’s fire sprinklers which serve as the primary life-safety tool in the event of an actual fire. There will be no protection if enough water is not readily available. The average life span of a fire pump is 20 years.
The fire pump at the Government Center had a defective controller impacting its reliability. The controller could not be repaired or replaced because the original manufacturer was now out of business and the controller was not available, even in the secondary market. Additionally, the fire pump controller would not meet Factory Mutual or Underwriters laboratory Certification requirements which is essential for insurance coverage of the property.
The fire pump in Justice Tower was replaced to ensure 100% reliability because this single pump protects the all three buildings of the Justice Center Complex and the Gordon Joyner bridge.
Replacement of these crucial fire safety components was approved in the Capital Improvement Program for 2022.
The actual scope of work performed is listed in the table below.
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Building |
Project Description |
Project Total Cost |
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1 |
Fulton County Government Center Assembly Building |
Replace existing 750gpm @ 104psi electric fire pump including controller, jockey pump including controller, with transfer switch. The existing fire pump will be removed and hauled off. The fire pump installation will meet the requirement of NFPA, State and Local codes. |
$129,500.00 |
|
2 |
Fulton County Justice Center Tower |
Replace existing 2500gpm @ 85psi electric fire pump including controller, jockey pump including controller, with transfer switch. The existing fire pump will be removed and hauled off. The fire pump installation will meet the requirement of NFPA, State and Local codes. |
$134,200.00 |
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3 |
Total Cost |
$263,700.00 |
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|
|
Change to Scope of Work required due to the existing fire pump not having a test header and the drains in the parking area not being able to handle the water volume the test header will need to be routed to better access the water flow to outside of the building. The test header will be routed to the stairwell above & beside the pump room. |
$9,500.00 |
|
4 |
Project Close Out |
$273,200.00 |
The contract furnishes all parts, labor, equipment, and appurtenances necessary to provide three (3) quarterly flow tests and verification of associated alarms, one annual inspection, testing and maintenance of the sprinkler system and fire pumps for all Fulton County facilities equipped with Fire Sprinklers. This contract is also used for rectification of deficiencies observed during quarterly or annual inspections and for replacement of any defective component in the system. The procedure and requirements for the inspection and maintenance are specified in NFPA 25, Inspection Testing and Maintenance of Water-Based Fire Protection Systems.
Community Impact: Completion of this project to ensure the fire pumps in the applicable buildings are in compliance with Fire and Life safety Codes lessens potential risk to the property of Fulton County.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Project Implications: These are activities mandated by the State Fire Marshal. Non-compliance also could result in potential life-safety risks for employees and visitors to Fulton Count facilities.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this contract close out is not approved, the Department will not be able to pay the final invoice for the month of October 2023 for the replacement of the existing fire pumps and controllers due to a change in the scope of work that was required.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
19-1136 |
12/18/19 |
$80,000.00 |
|
Increase Spending Authority No. 1 |
20-0617 |
9/2/20 |
$44,000.00 |
|
1st Renewal |
20-0648 |
9/16/20 |
$ 80,000.00 |
|
Increase Spending Authority No. 2 |
21-0518 |
7/14/21 |
$93,245.00 |
|
2nd Renewal |
21-0753 |
10/6/21 |
$80,000.00 |
|
Increase Spending Authority No. 3 |
22-0439 |
6/15/22 |
$263,700.00 |
|
Contract Close-Out |
|
|
$ 9,500.00 |
|
Total Revised Amount |
|
|
$650,445.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $9,500.00
Prime Vendor: Central Fire Protection, Inc.
Prime Status: Non-Minority
Location: Conyers, GA
County: Rockdale County
Prime Value: $9,500.00 or 100.00%
Total Contract Value: $9,500.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached
Exhibit 1: Amendment No. 4 to Form of Contract
Contact Information
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772.
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$ 80,000.00 |
|
Previous Adjustments: |
$560,945.00 |
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This Request: |
$ 9,500.00 |
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TOTAL: |
$650,445.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
500-520-5200-G003: Capital, Real Estate and Asset Management, Fire Pump Justice Tower- $9,500.00
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Key Contract Terms |
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Start Date: NA |
End Date: NA |
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Cost Adjustment: Yes |
Renewal/Extension Terms: NA |
Overall Contractor Performance Rating: NA
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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NA |
NA |