Department
Real Estate and Asset Management
Requested Action
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Request approval to increase spending authority - Department of Real Estate and Asset Management, 25ITB1336430C-JH, On-Site Door Repair and Overhead Door Preventive and Predictive Maintenance Countywide in an amount not to exceed $70,000.00, with (A) Overhead of Atlanta, dba D.H. Pace Company, Inc. (Peachtree Corners), to cover the costs to complete the on-going replacement and emergency repair projects at four (4) County facilities: 4700 Northpoint Parkway, Oak Hill Crisis Center, 5600 Elections Warehouse, and 515 Fairburn Road, as well as maintaining the preventive maintenance and on-site door repair services for the remainder of FY2026. Effective upon BOC approval.
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Requirement for Board Action
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
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All Districts |
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District 1 |
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District 2 |
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District 3 |
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District 4 |
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District 5 |
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District 6 |
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Is this a purchasing item?
Yes
Summary & Background The requested increased spending authority of $70,000.00 will allow DREAM to address the four (4) identified facilities and to cover the costs of maintaining on-site door repair and preventive maintenance services through the end of FY 2026.
Scope of Work: This contract furnishes all materials, labor, tools, equipment, parts, and appurtenances necessary to provide on-site door repair services and preventive maintenance services on an “as needed” basis for Countywide facilities.
The Scope of Work includes inspection and repair of doors and mountings, wind locks,
guides, weather stripping, counterbalance and inspecting all pivot points, hinges latches, center roller supports and maintenance repair and replacement on a case-by-case basis. The contract also provides Preventive and/or Predictive Maintenance (PM) checks including, but not limited to:
• Visual and Audible Inspection
• Operations Check • Roll-Up Doors: Manual and Power Operated
• Swing Doors, ADA equipped Doors and Main Entrance
• Gates with Secured Access
• Fire doors and Fire Curtains
• Maintenance Services on Electromagnetic Devices when Necessary
• Repair and Replacement on Case-by-Case Basis
Community Impact: This contract impacts on the community in having the ability to provide on-site doors repairs and maintenance services on Countywide facilities.
Department Recommendation: The Department of Real Estate and Asset Management recommend approval.
Project Implications: This request is necessary to address unforeseen repairs involving critical door systems at these four identified County facilities. This contract ensures safety and security of employees and citizens in County-owned facilities.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If this increase in spending is not approved, there will be a delay in addressing needed replacement/ repair work in a timely manner at the identified County facilities. DREAM does not have the capacity, or expertise, for overhead door repairs and preventive maintenance services.
Contract Modification
(A) Overhead Door Company of Atlanta dba D.H. Pace Company, Inc.
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
25-0303 |
4/16/25 |
$195,000.00 |
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1st Renewal |
25-0699 |
9/17/25 |
$195,000.00 |
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Increase Spending Authority No. 1 |
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$70,000.00 |
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Total Revised Amount |
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$460,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $70,000.00
Prime Vendor: Overhead Door Company of Atlanta d/b/a D.H. Pace Company, Inc.
Prime Status: Non-Minority
Location: Peachtree Corners
County: Gwinnett County
Prime Value: $70,000.00 or 100.00%
Total Contract Value: $70,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached
Exhibit 1: Amendment No.1 to Form of Contract
Exhibit 2: Contractor’s Performance Report
Contact Information
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$195,000.00 |
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Previous Adjustments: |
$195,000.00 |
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This Request: |
$70,000.00 |
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TOTAL: |
$460,000.00 |
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5220-1160: General, Real Estate and Asset Management, Professional Services - $70,000.00
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: 12/31/2026 |
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Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: 76
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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2/6/2026 |
5/5/2026 |