Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval of lowest responsible bidder - Department of Public Works, 20ITB112420A-FB, Emergency Sewage Cleanup Services in the amount of $101,890.00 with American Property Restoration (Atlanta, GA), to provide emergency sewage cleanup services. Effective upon execution of contract through December 31, 2021 with two renewal options.
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: This contract provides emergency cleaning and removal of sewage contaminated household items and disinfection of the contaminated area within private property. Fulton County provides this service in both the North and South Fulton service areas when the public sewer system malfunctions and causes an overflow onto private property.
Community Impact: If this contract is not approved, the service would not be readily available to mitigate sewage contaminated residences that was the result of the sewer system malfunctioning. The ability to rapidly respond to customers in crisis situations such as this is critical to maintaining the level of customer service required.
Department Recommendation: The Department of Public Works recommends approval of lowest responsible bidder to American Property Restoration with two renewal options.
Project Implications: No project implications regarding this contract.
Community Issues/Concerns: Affected customers have expressed concerns when impacted by a sewer backup and expect speedy restoration to original conditions.
Department Issues/Concerns: No additional issues or concerns.
Contract Modification: New Procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $101,890.00
Prime Vendor: American Property Restoration
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $81,512.00 or 80.00%
Subcontractor: Aldridge Service, Inc.
Subcontractor Status: African American Male Business Enterprise Certified
Location: Atlanta, GA
County: Fulton County
Contract Value: $20,378.00 or 20.00%
Total Contract Value: $101,890.00 or 100%
Total M/FBE Value: $20,378.00 or 20.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Contractor Performance Memo
Exhibit 3: Recommendation of Award
Contact Information (Type Name, Title, Agency and Phone)
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Roy Barnes, Deputy Director, Public Works, 404-612-6713
Contract Attached
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No
Previous Contracts
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No
Total Contract Value
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Original Approved Amount: |
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Previous Adjustments: |
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This Request: |
$101,890.00 |
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TOTAL: |
$101,890.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
201-540-5459-1160: Water & Sewer Revenue Fund, Public Works, Professional Services - $50,945.00
Funding Line 2:
201-540-5469-1160: Water & Sewer Revenue Fund, Public Works, Professional Services - $50,945.00
Funding Line 3:
Funding Line 4:
Funding Line 5:
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Key Contract Terms |
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Start Date: 1/20/2021 |
End Date: 12/31/2021 |
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Cost Adjustment: . |
Renewal/Extension Terms: Two renewal options |
Overall Contractor Performance Rating: N/A (new contractor)
Would you select/recommend this vendor again?
Choose an item.
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Report Period End: |
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