Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidder - Department of Public Works, 25ITB1420569A-ST, Sewer Line Chemical Root Control Services in the amount of $350,000.00 with Dukes Root Control, Inc. (Syracuse, NY), to provide sewer line chemical root control services effective January 1, 2026, through December 31, 2026, with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☒
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background
Scope of Work: This contract will provide sewer system chemical root services for the County’s North and South Fulton sanitary sewer areas. This contract allows for the safe removal of roots that have made their way into the sewer pipes. When roots enter the sanitary sewer lines, they often cause blockages and sewer overflow spills. Under a similar contract, over 880 miles of sewer pipeline have been treated to manage root intrusion this year.
Community Impact: Root intrusion into the sanitary sewer system can result in sewer system spills that create environmental issues and odorous conditions. If significant, the spill could result in fish being killed and, if the body of water is impacted, there could be adverse impacts to human health and the environment.
Department Recommendation: The Department of Public Works recommends approval.
A single bid analysis was conducted and the Department of Purchasing & Contract Compliance has determined it is in the County’s bet interest to proceed with awarding this procurement.
Project Implications: If root intrusion is not managed and corrected by the Department of Public Works, the frequency of sewer system overflows would likely increase, which could result in fines and penalties to the County.
Community Issues/Concerns: No community issues/concerns have been raised to the staff of the Department of Public Works.
Department Issues/Concerns: No issues/concerns have been raised by Department of Public Works staff.
Contract Modification: New Procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $350,000.00
Prime Vendor: Duke’s Root Controls Inc.
Prime Status: Non-Minority
Location: Syracuse, NY
County: Onondaga County
Prime Value: $350,000.00 or 100.00%
Total Contract Value: $350,000.00 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached
Exhibit 1: Recommendation Memo
Exhibit 2: Bid Tabulation Sheet
Exhibit 3: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
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Roy Barnes, Deputy Director, Public Works, 404-612-6317
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$350,000.00 |
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TOTAL: |
$350,000.00 |
Grant Information Summary
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
201-540-5459-1160: Water & Sewer Revenue, Public Works, Professional Services $175,000.00
Funding Line 2:
201-540-5469-1160: Water & Sewer Revenue, Public Works, Professional Services $175,000.00
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Key Contract Terms |
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Start Date: 1/1/2026 |
End Date: 12/31/2026 |
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Cost Adjustment: |
Renewal/Extension Terms: Two Renewal Options |
Overall Contractor Performance Rating: 91
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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7/18/2025 |
9/16/2025 |