Department
External Affairs
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of External Affairs, 21RFP0914B-EC, State Intergovernmental & Interagency Affairs Services in an amount not to exceed $119,976.00 with Georgia Public Affairs (Atlanta, GA), to provide State Intergovernmental Affairs Services. This action exercises the first of two renewal options. No renewal options remain. Effective dates: January 1, 2024, through December 31, 2024. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background:
Scope of Work: Assist the County on a broad range of issues involving state policy and engagement with state officials in the General Assembly, State agencies, and engagement with elected and appointed officials.
Community Impact: None
Department Recommendation: Recommend Approval.
Project Implications: None
Community Issues/Concerns: None
Department Issues/Concerns: None
Contract Modification:
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0962 |
02/17/2021 |
$119,976.00 |
|
1st Renewal |
22-0805 |
11/02/2022 |
$119,976.00 |
|
2nd Renewal |
|
|
$119,976.00 |
|
Total Revised Amount |
|
|
$359,928.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Exhibits Attached
Exhibit 1: Vendor Performance Report
Exhibit 2: Contract Renewal Evaluation
Exhibit 3: Contract Renewal Agreement
Contact Information (Type Name, Title, Agency and Phone)
title
Fran Calhoun, Division Manager, Intergovernmental & Interagency Affairs Division, 404-612-2201
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
119,976.00 |
|
Previous Adjustments: |
119,976.00 |
|
This Request: |
119,976.00 |
|
TOTAL: |
$359,928.00 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
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Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
100-130-1305-1160: General, External Affairs, Intergovernmental Affairs, Professional Services
|
Key Contract Terms |
|
Start Date: 1/1/2024 |
End Date: 12/31/2024 |
|
Cost Adjustment: |
Renewal/Extension Terms: No Renewal Options Remain |
Overall Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
1/1/2023 |
9/30/2023 |