Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase the spending authority - Department of Public Works, 23ITBC100523A-KM, Water Meters in an amount not to exceed $79,567.34 with Delta Municipal Supply Company (Braselton, GA), to provide water meters. Effective upon BOC approval. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
Scope of Work: The Department of Public Works is requesting an increase in spending authority to the 2025 contract renewal 23ITBC1005232A-KM with Delta Municipal Supply Company (Braselton, GA) from $300,000.00 to $379,567.34 to allow for the purchase of eighty three additional 2”x2” ultrasonic water meters required for the conversion of the existing ultrasonic meters in Zone 7 (commercial meters) to cellular capable reading meters.
Community Impact: Fulton County Public Works has taken over the meter reading associated with most commercial water meters. Failure to procure these additional meters will negatively impact the Department’s ability to accurately read the water consumption of commercial accounts and will negatively impact revenues.
Department Recommendation: The Department of Public Works recommends approval of the increase in spending authority request.
Project Implications: The efficient procurement of water meters is necessary to ensure accurate billing of water consumption for all water system customers.
Community Issues/Concerns: No issues/concerns have been raised by constituents or clients regarding this agenda item.
Department Issues/Concerns: The Department has no issues/concerns regarding this agenda item.
Contract Modification:
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0956 |
12/20/2023 |
$1,500,000.00 |
|
1st Renewal |
24-0732 |
11/06/2024 |
$300,000.00 |
|
Amendment #1 |
|
|
$79,567.34 |
|
Total Revised Amount |
|
|
$1,879,567.34 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $79,567.34
Prime Vendor: Delta Municipal Supply Co.
Prime Status: Non-Minority
Location: Braselton, GA
County: Braselton County
Prime Value: $79,567.34 or 100.00%
Total Contract Value: $79,567.34 or 100%
Total Certified Value: $0.00
Exhibits Attached
Exhibit 1: Amendment No. 1 to Form of Contract
Exhibit 2: Performance Evaluation
Contact Information
title
Adriana Bustillos, Interim Deputy Director Water Distribution, 404-612-7407
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$1,800,000.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$79,567.34 |
|
TOTAL: |
$1,879,567.34 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-W046: Water & Sewer Capital Funding, Public Works, Water Meter Conversion - $79,567.34.
|
Key Contract Terms |
|
Start Date: BOC Approval |
End Date: 12/31/2025 |
|
Cost Adjustment: NA |
Renewal/Extension Terms: 1 Renewal Remain |
Overall Contractor Performance Rating: 88
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
11/1/2024 |
1/31/2025 |