Department
Registration & Elections
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a statewide contract - Registrations and Elections, SWC#99999-SPD-ES40199376IS-02, In-State Car Rental in an amount not to exceed $61,638.13 with Enterprise Leasing of Georgia, LLC (Atlanta, GA) for additional spending authority for the rental of box trucks, passenger vehicles and cargo vans for the November General, Nonpartisan General and Special Election and December General, Nonpartisan General and Special Election Runoff, if necessary. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-461, requests for approval of statewide contracts of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The Department of Registration and Elections requests approval to increase spending authority under a statewide contract to provide rental of box trucks, passenger vehicles and cargo vans for the November General, Nonpartisan General and Special Election and December General, Nonpartisan General and Special Election Runoff, if necessary. This request for the spending authority increase is necessary because the initial rates provided did not include the vehicle license fees and therefore the monthly rates that the County is being invoiced must be included
Scope of Work: The increase in spending authority under this statewide contract will provide for the rental of vehicles to transport voting equipment for delivery and pickup during early voting and election days for the above-mentioned scheduled elections.
Community Impact: Negative community impact may result if voting equipment delivery and pickup during early voting and on election days for the above-mentioned scheduled elections are not conducted timely.
Department Recommendation: The Department of Registration and Elections recommends approval.
Project Implications: The approval of statewide contract for the rental of cargo vans and box trucks to transport voting equipment for delivery and pickup will ensure that voting equipment is delivered and picked up in a timely manner.
Community Issues/Concerns: Department is not aware of any community issue / concerns.
Department Issues/Concerns: Department does not have any issue or concerns regarding the approval of this contract.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0573 |
08/17/2022 |
$324,637.87 |
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Increase Spending Authority |
|
|
$ 61,638.13 |
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Total Revised Amount |
|
|
$386,276.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not Applicable
Exhibits Attached:
Exhibit 1: Contractor Performance Report
Exhibit 2: Pricing Sheet
Exhibit 3: Fully Executed Extension 5
Contact Information (Type Name, Title, Agency and Phone)
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Nadine Williams, Interim Director, Registration and Elections, 404-612-3130
Contract Attached
title
No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$324,637.87 |
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Previous Adjustments: |
$0.00 |
|
This Request: |
$ 61,638.13 |
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TOTAL: |
$386,276.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
100-265-2653-1120: General, Regis & Elect, Rent/Lease Equipment - $20,925.44
Funding Line 2:
100-265-2658-1120: General, Regis & Elect, Rent/Lease Equipment - $40,712.69
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Key Contract Terms |
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Start Date: Upon approval |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 3.0
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/2/2022 |
7/31/2022 |