Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a statewide contract - Department of Real Estate and Asset Management, SWC# 99999-001-SPD0000100-0083, Office, Computer and Educational Furniture in the total amount of $320,872.68 with Spacesaver Storage Systems, Inc., dba Patterson Pope, Inc. (Fort Atkinson, WI), to provide delivery and installation services for new Evidence Storage Locking Systems for the Fulton County District Attorney’s Office. Effective upon BOC approval. This is a one-time procurement. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval of statewide contracts of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: DREAM’s Building Construction Division is managing the renovation of the District Attorney’s new Evidence Storage facility located at 5500-B Fulton Industrial Boulevard in Atlanta, GA. The scope of work includes limited demolition and construction of a new office, forensic lab, wired room, access control, evidence storage vaults, and new interior finishes. The cost proposal and floor plan (exhibit 2) detail the Powered Mobile Locker System with push button locking mechanism for long term evidence storage.
Scope of Work: The statewide contract vendor will provision and install a new evidence storage locking systems for the DA’s Offices at (1) the main evidence storage facility located at 5550 Fulton Industrial Boulevard, Suite B, Atlanta, GA 30336, and (2) the Lewis S. Slaton Courthouse on the 3rd Floor located at 136 Pryor Street, Atlanta, GA 30303, as well as provide factory certified user training.
Project Cost Breakdown:
|
Type of Service |
Description |
Cost |
1 |
Materials |
Evidence lockers with push button locking mechanism and push-proof unluck mobile systems for long term evidence storage, powered and special pass-back evidence lockers |
$227,548.89 |
2 |
Misc. Materials |
Roll-lock doors and pass-back mechanisms |
$9,785.59 |
3 |
Delivery & Installation |
Delivery and factory trained and certified installation services |
$83,538.20 |
|
Total Cost |
|
$320,872.68 |
Background:
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The statewide contractor will work in collaboration with the Department of Real Estate and Asset Management’s Building Construction Division and the Fulton County District Attorney’s Office. The estimated lead time to complete the required delivery/installation is 16 weeks upon receipt of notice to proceed and purchase order.
Project Implications: The approval of this statewide contract will provide the services of a specialty vendor due to the equipment specific design and functionality required for the purpose.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this statewide contract is not approved, the Department will not be able to purchase this equipment which is critical to the District Attorney’s requirement to store and secure physical evidence and documentation.
Contract Modification: This is a New Procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
N/A
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: SWC #99999-001-SPD0000100-0083
Exhibit 2: Cost Proposal & Floor Plan Drawings
Exhibit 3: Contractor’s Performance Report
Exhibit 4: Justification Use for Statewide Contract Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
No
Total Contract Value
Original Approved Amount: |
$0.00 |
Previous Adjustments: |
$0.00 |
This Request: |
$320,872.68 |
TOTAL: |
$320,872.68 |
Grant Information Summary
Amount Requested: |
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☐ |
Cash |
Match Required: |
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☐ |
In-Kind |
Start Date: |
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☐ |
Approval to Award |
End Date: |
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☐ |
Apply & Accept |
Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
500-520-5200-G023: Capital, Real Estate and Asset Management, DA Evidence Facility Center - $320,872.68
Key Contract Terms |
Start Date: Upon BOC Approval |
End Date: Effective upon issuance of Notice to Proceed or completion of delivery/installation project as determined by Fulton County. |
Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: New vendor
Would you select/recommend this vendor again?
Yes
Report Period Start: |
Report Period End: |
N/A |
N/A |