Department
Real Estate and Asset Management
Requested Action
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Request approval to renew an existing contract - Department of Real Estate and Asset Management, 25ITB1393177C-JNJ, Testing and Repair of Backflow Devices in the amount not to exceed $200,000.00 with Maxair Mechanical, LLC (Marietta, GA), to provide on-site testing and repair of approximately 183 backflow preventive (BFP) devices for required maintenance on an “as-needed” basis for Fulton County facilities. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2027, through December 31, 2027. (APPROVED)
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Requirement for Board Action
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
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All Districts |
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District 1 |
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District 2 |
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District 3 |
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District 4 |
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District 5 |
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District 6 |
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Is this a purchasing item?
Yes
Summary & Background: This contract furnishes all materials, parts, labor, equipment, transportation, and appurtenances necessary to provide on-site testing and repair of approximately 183 backflows preventive (BFP) devices for required maintenance on an “as-needed” basis for Fulton County facilities.
This is a time and materials contract, and the requested spending authority in the amount of $200,000.00 will cover the costs for parts/components and hourly labor charges for annual testing and repairs of approximately 183 various types of installed backflow prevention (BFP) located in Fulton County facilities for FY2027.
Scope of Work: The Scope of Work also includes, but is not limited to
Repairs:
• Devices found defective during testing, notify Department.
• Provide a report to each zone in electronic format indicating all the details of each device, the details of BFP installed and the test results.
• Repair will be carried out based on parts and labor used for the repair.
• Contractor must arrange for and obtain any necessary permits from local authorities if required, for working on the water supply system to a building.
System Impairment:
• Before starting work the Contract must meet with County representative (DREAM) to discuss and agree upon a program for execution of any part of the contract.
• Notify and coordinate with the appropriate County representative (DREAM) before shutting off water connections to the facility, applicable water lines, systems, and/or fire suppression systems, etc.
• Valid Master II Plumber’s License issued by the State of Georgia, completed course of study in the repair of backflow preventers recognized by the Environmental Protection Division of the Georgia Department of Natural Resources, and must have a valid certification from a tester certification program.
Community Impact: This contract is necessary for the environmental health to have working backflow plumbing systems to protect the County patrons and employees in County facilities against the contamination and/or pollution of the water supply.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Project Implications: This contract is critical to ensuring compliance with Federal, State, and local EPA/EPD regulations.
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: If this renewal contract is not approved, DREAM does not have the expertise and/or capacity to perform the mandating testing and repairing of the backflow systems across the County.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
25-0877 |
11/19/25 |
$200,000.00 |
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1st Renewal |
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$200,00.00 |
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Total Revised Amount |
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$400,000.00 |
Contract & Compliance Information
Contract Value: $200,000.00
Prime Vendor: Maxair Mechanical LLC
Prime Status: Non-Minority
Location: Marietta, GA
County: Cobb County
Prime Value: $200,000.00 or 100.00%
Total Contract Value: $200,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Performance Evaluation
Exhibit 3: Contract Renewal Evaluation Form
Contact Information
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$200,000.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$200,000.00 |
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TOTAL: |
$400,000.00 |
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5220-1116: General, Real Estate and Asset Management, Building Maintenance- $200,000.00 “Subject to availability of funding adopted for FY2027 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2027 |
End Date: 12/31/2027 |
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Cost Adjustment: |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating: 82
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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6/1/2026 |
8/31/2026 |