Department
Real Estate and Asset Management
Requested Action
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Request approval to utilize cooperative purchasing - Department of Real Estate and Asset Management, OMNIA Partners Public Sector Contract #R190303 Office Supplies, Related Products and Services in the total amount not to exceed $150,000.00 with ODP Business Solutions, LLC, formerly Office Depot, Inc. (Norcross, GA), to provide and deliver copier paper and related office supplies on an as-needed basis to Countywide agencies. Effective: January 1, 2027, through June 30, 2027.
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Requirement for Board Action
In accordance with Purchasing Code Section 102-462, requests for approval to utilize cooperative purchasing contracts of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
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All Districts |
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District 1 |
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District 2 |
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District 3 |
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District 4 |
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District 5 |
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District 6 |
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Is this a purchasing item?
Yes
Summary & Background This request is for approval to utilize cooperative purchasing, to provide and deliver copier paper, office supplies, and related products on an “as-needed” basis to Countywide agencies with effective dates from January 1, 2027, through June 30, 2027.
The requested term coincides with the underlying contract, OMNIA Partners Public Sector Contract #R190303 for Office Supplies, Related Products and Services, which is set to expire on June 30, 2027. Once Omnia Partners has a new contract in place, DREAM will seek approval for a new term from July 1, 2027, through December 31, 2027.
Scope of Work: This Cooperative Purchasing Contract is competitively signed by OMNIA Partners, Public Sector of which the County is participating as a public agency.
The key benefits of utilizing this contract include the following:
Ø The vendor will deliver directly to the requesting agency, which will result in a reduction in fuel consumption on DREAM delivery vehicles; allowing County personnel to be assigned to other logistical work.
Ø Requires less warehouse space to store paper.
Ø Next day delivery service.
Ø The County will receive 1% - 2% in rebates.
Ø Contract vendors consider product replacement and options due to price increases and impacts of tariffs.
Community Impact: None that the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Project Implications: This Cooperative Purchasing Contract will provide all the necessary paper and office products needed to support various countywide agencies.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If this Cooperative Purchasing Contract is not approved, DREAM will not have the ability to purchase and deliver copy paper and related supplies for Countywide agencies for FY2027.
Contract Modification: This is a new request.
Contract & Compliance Information
Not Applicable
Exhibits Attached
Exhibit 1: Renewal Award of Contract #R190303
Exhibit 2: Cooperative Purchasing Justification and Approval Form
Contact Information
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$150,000.00 |
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TOTAL: |
$150,000.00 |
Fiscal Impact / Funding Source
Funding Line 1:
700-520-5201-1713: Internal Services, Real Estate and Asset Management, Inventory Supplies- $150,000.00 “Subject to availability of funding adopted for FY 2027 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2027 |
End Date: 6/30/2027 |
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Cost Adjustment: |
Renewal/Extension Terms: Not Applicable |
Overall Contractor Performance Rating: N/A
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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N/A |
N/A |