Department
Real Estate and Asset Management
Requested Action
title
Request approval to award a contract without competition - Department of Real Estate and Asset Management, #25SS090425C-MH, Countywide Postage Services in the amount not to exceed $2,300,000.00 with the United States Postal Service (Atlanta, GA), to provide postage services for Fulton County agencies. Effective dates: January 1, 2026 through December 31, 2026.
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Requirement for Board Action
In accordance with Purchasing Code Section 102-384, after conducting a good faith review, if the Purchasing Department determine that there is only one source available for the required supply, service, or construction item, the request shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This request will provide postage services for all Fulton County agencies for FY2026. This service is required to meet postage needs for Fulton County agencies and to provide postage services for user departments for “time sensitive” mail such as tax bill information, W-2 forms, jury summons, Registration and Elections applications and ballots or any notices mailed from Fulton County, which must arrive at their destinations in a timely manner. Postage stamps cannot be purchased from another source.
Pursuant to the Purchasing Code Section 102-384, this request meets the following category permitted as basis for conditions allowing the award of a contract without competition:
(b)(7) A governmental agency is the only provider of the service and/or services
Community Impact: Provides citizens and patrons time sensitive mail from Fulton County Government agencies.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The requested spending authority in the total amount of $2,300,000.00 is sufficient to cover these anticipated costs for FY2026.
The United States Postal Services is sole proprietary provider to delivery postal services.
Project Implications: The stamps cannot be purchased from another source. The United States Postal Services is sole provider postal services. The postage mandates for Fulton County agencies and mandate to provide postage to various user departments for “time sensitive” mail are referenced in County Policy & Procedures No. 600-54, Fulton County Mail Processing Procedures dated: February 21, 1996.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If this sole source is not approved, this will jeopardize Fulton County’s ability to deliver time sensitive mail to its citizens.
Contract Modification No, this is a new procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not Applicable
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Sole Source Justification Form - 25SS090425C-MH
Exhibit 2: Request Memo for Sole Source Procurement
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$2,300,000.00 |
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TOTAL: |
$2,300,000.00 |
Fiscal Impact / Funding Source
Funding Line 1:
700-520-5201-1703: Internal Services Fund, Real Estate and Asset Management, Postage Charges- $2,300,000.00 “Subject to availability of funding adopted for FY2026 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2026 |
End Date: 12/31/2026 |
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Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: N/A
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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N/A |
N/A |